Bid Coordinator

We have partnered with one of the country’s largest distributors/supplies of classroom and educational materials who is looking to grow their Bids Department.

We are looking for a minimum of 1 YEAR experience with RFPs or Bids. Any industry is welcome.

Pay is $30/hour with a schedule of 8:30am – 5pm Mon-Fri.

This position will be responsible for researching and evaluating RFPs, submitting proposals, and tracking bid results. The position requires collaboration with other departments such as Sales, Marketing, and Legal to ensure legal and certification compliance for contract submissions.

Responsibilities

• Collaborate with various internal teams, including sales, marketing, and project management, to gather information and insights for bid proposals.
• Develop and maintain a comprehensive database of proposal content, including boilerplate language, case studies, and other relevant materials.
• Coordinate and lead kick-off meetings with cross-functional teams to outline bid requirements, timelines, and responsibilities.
• Analyze bid documents to understand client requirements, evaluation criteria, and submission guidelines.
• Write and edit proposal content, ensuring clarity, consistency, and compliance with client specifications.
• Work closely with subject matter experts to gather technical information and incorporate it into the bid proposal.
• Manage the proposal development process, including scheduling reviews, obtaining approvals, and ensuring deadlines are met.
• Collaborate with graphic designers and other team members to create visually appealing and professional proposal documents.
• Conduct quality assurance checks to ensure accuracy, completeness, and adherence to formatting and branding standards.
• Stay informed about industry trends, best practices, and changes in bidding processes to enhance the organization’s competitiveness.
• Maintain open communication with clients and stakeholders to address questions, provide clarifications, and gather additional information as needed.
• Coordinate and participate in debrief sessions following the submission of bids to gather feedback and insights for continuous improvement.
• Keep track of key performance indicators (KPIs) related to bid proposals, such as win rates and success metrics.
• Support the development and maintenance of a centralized repository for proposal-related documents, templates, and best practices.
• Provide training and guidance to team members on bid proposal processes and best practices.
• Foster a collaborative and positive working environment within the bid proposal team.
• Stay updated on industry standards and compliance requirements to ensure bid proposals meet all necessary regulations.
• Assist in the development and implementation of strategies to improve the organization’s overall bid proposal process.
  
  

Requirements

• 3 years of experience in education/government contract management or a related field
• Proven track record of successfully coordinating bids and proposals, preferably within a similar industry or sector
• Experience with Salesforce, and Monday.com platforms preferred
  
  

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