What are the responsibilities and job description for the Administration Specialist position at Complete Coatings?
Administrative Specialist
Company: Complete Coatings
Location: Tigard, OR and Remote
Schedule: Full Time
Pay: $40,000-$60,000 Starting Base Salary Bonus
About The Role
Complete Coatings is a growing contracting company specializing in polished concrete and epoxy or polymer resin floor systems. We’re looking for an organized & innovative Adminstrative Specialist to support and continue building our team.
This is our first administrative or operational hire. So it needs to be someone who embraces ambiguity and has the confidence to create from scratch. Someone with the willingness to build their own role and grow with us!
What You Will Do
- Manage incoming calls, emails, and customer inquiries; route requests and follow up as needed
- Help coordinate estimates, appointments, project schedules, and customer updates
- Prepare, organize, and maintain project files, contracts, proposals, and other records
- Track bid opportunities, deadlines, and tasks
- Support invoice and payment follow-up and help keep customer and job information current
- Assist with data entry and routine updates in our CRM or other software programs.
- Coordinate information between the owner, estimator, field technicians, clients, and vendors
- Handle general administrative tasks, including document preparation, filing, and supply coordination
- Identify missed follow-ups or administrative issues and bring them to the owner’s attention
- Create new processes to streamline the business
What We Need
- Strong organization and highly observant - an eye for precision
- Confidence using AI, email, calendars, spreadsheets, and business software
- Willingness to build and create - desire to grow
- Clear, professional communication by phone, email, and text
- Reliable follow-through and the ability to manage changing priorities
- Good judgment when handling client and company information
- A helpful, practical approach to solving day-to-day problems
- Ability to make decisions and manage others
- Spanish-language proficiency is a plus but not required
- Administrative, office management or client service experience in the construction industry is preferred
What We Offer
- Compensation based on Experience and Merit
- Flexible Schedule
- A Small Environment where your efforts will have a direct impact
How To Apply
https://completecoatingsnw.com/careers/
Please include Administrative Specialist in the subject line.
Salary : $40,000 - $60,000