What are the responsibilities and job description for the Clinic Office Manager position at Compleat Kidz?
Compleat Kidz - Apex - Center St Clinic Onsite Administrative Posted December 30, 2025
Who We Are
We are a fast-growing network of pediatric clinics, and we need a motivated person who can check the following boxes:
__ "They run a tight ship" describes you to a T.
__ They could do a reality TV show about your organization skills.
About the Job
The Office Manager is responsible for day-to-day operations of the clinic. Coordinates and supervises operation and duties of clinic staff.
Responsibilities
Assure clinic is open and appropriately staffed during regularly scheduled hours and special events and that all facilities and equipment are available, operational, safe, and clean
Assure employees conformity to the Company corporate values, policies and procedures
Develop monthly staff schedule, review timecards, and provide input to payroll calculation
Create reports in Excel to allow management to measure financial performance of rehab center
Resolves and approves billing holds, financial refunds and accounting corrections
Interact with customers, review customer feedback, and address customer service issues.
Requirements
Undergraduate degree or equivalent and minimum of two years management experience, preferably in a pediatric outpatient physical rehabilitation setting
Familiarity with medical billing systems, medical coding, and basic medical terminology
Proficient with use of Electronic Medical Records/Patient Scheduling/Practice Management systems
Experience in HIPAA, medical coding, blood borne pathogens, emergency procedures, and other clinical/administrative issues
Benefits (Full-Time Employees)
Full benefits including 401k match
Physical Demands
Typical office stuff. Sitting. standing, walking. Using standard office equipment, looking at computer or mobile device screens. Nothing out of the ordinary.
Disclaimer
This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
Compleat KiDZ is an Equal Employment Opportunity Employer that values and encourages diversity.