What are the responsibilities and job description for the Title Assistant position at Compass International Holdings?
Position Overview
The Title Plant Maintenance Specialist is responsible for ensuring the accuracy, organization, and efficiency of a title plant database by regularly updating and verifying property records. This is a companywide role crucial in maintaining the integrity of title searches and supporting the title insurance process.
Key Responsibilities:
- Record Management: Regularly incorporate new property records, including deeds, mortgages, liens, and other recorded documents, into the title plant database.
- Indexing: Organize and categorize records accurately to facilitate easy retrieval and efficient searches.
- Data Verification: Ensure all entries are accurate, complete, and compliant with industry standards.
- Software Utilization: Operate specialized title plant management software, including features such as image import, indexing, and searching.
- Quality Control: Conduct periodic audits of the database to verify data integrity and ensure compliance with established guidelines.
- Automation Support: Assist in the automation of historical title plant records, ensuring proper digital conversion and indexing.
- Collaboration: Work closely with title officers, examiners, and other stakeholders to provide accurate data for title searches and insurance underwriting.
- Security & Backup: Ensure proper data backup and security protocols are followed to protect sensitive information.
- Perform other related duties as assigned to support team and business needs.
Complex Situations & Escalation: When complex situations arise, the expectation is for self-management with collaboration with peers in addressing issues. If necessary, escalation to Leadership and Title Officers should occur to ensure proper resolution and continuity of operations.
Required Qualifications:
The following duties represent the core responsibilities and expectations of the title Plant Maintenance Specialist role.
- Strong attention to detail and organizational skills.
- Ability to analyze and verify legal documents.
- Knowledge of industry regulations and compliance standards.
- Proficiency in computer systems and database management.
- Effective communication skills and ability to work collaboratively within a team.
- Ability to maintain focus and accuracy while performing repetitive and detail-oriented tasks for extended periods.
Preferred Qualifications:
- Prior experience in automating and managing electronic title plants.
- Technical knowledge of indexing methodologies and document management systems.
- Experience with off-site data backup and security protocols.
Work Environment and Physical Requirements
The physical demands described below are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
This role is performed in an indoor office environment and typically involves prolonged periods of sitting and computer use consistent with office-based escrow work. The position requires regular verbal and written communication and may occasionally require standing, walking, bending, reaching, and lifting or moving files or office materials weighing up to 25 pounds.
Why TitleOne
At TitleOne, we believe there is a difference. Our team delivers confidence and peace of mind through trusted expertise, innovative tools, and a strong commitment to the communities we serve. We support our team members with meaningful work, opportunities for growth, and a collaborative, people‑first culture.
Benefits include:
- Medical, Dental, and Vision Insurance
- 401(k) with Company Match
- Paid Time Off, Holidays, and Sick Leave
- Short- and Long-Term Disability and Life Insurance
- Paid Family and Parental Leave
- Employee Assistance Program (EAP) and Wellness Incentives
The Title Plant Maintenance Specialist is responsible for ensuring the accuracy, organization, and efficiency of a title plant database by regularly updating and verifying property records. This is a companywide role crucial in maintaining the integrity of title searches and supporting the title insurance process.
Key Responsibilities:
- Record Management: Regularly incorporate new property records, including deeds, mortgages, liens, and other recorded documents, into the title plant database.
- Indexing: Organize and categorize records accurately to facilitate easy retrieval and efficient searches.
- Data Verification: Ensure all entries are accurate, complete, and compliant with industry standards.
- Software Utilization: Operate specialized title plant management software, including features such as image import, indexing, and searching.
- Quality Control: Conduct periodic audits of the database to verify data integrity and ensure compliance with established guidelines.
- Automation Support: Assist in the automation of historical title plant records, ensuring proper digital conversion and indexing.
- Collaboration: Work closely with title officers, examiners, and other stakeholders to provide accurate data for title searches and insurance underwriting.
- Security & Backup: Ensure proper data backup and security protocols are followed to protect sensitive information.
- Perform other related duties as assigned to support team and business needs.
Complex Situations & Escalation: When complex situations arise, the expectation is for self-management with collaboration with peers in addressing issues. If necessary, escalation to Leadership and Title Officers should occur to ensure proper resolution and continuity of operations.
Required Qualifications:
The following duties represent the core responsibilities and expectations of the title Plant Maintenance Specialist role.
- Strong attention to detail and organizational skills.
- Ability to analyze and verify legal documents.
- Knowledge of industry regulations and compliance standards.
- Proficiency in computer systems and database management.
- Effective communication skills and ability to work collaboratively within a team.
- Ability to maintain focus and accuracy while performing repetitive and detail-oriented tasks for extended periods.
Preferred Qualifications:
- Prior experience in automating and managing electronic title plants.
- Technical knowledge of indexing methodologies and document management systems.
- Experience with off-site data backup and security protocols.
Work Environment and Physical Requirements
The physical demands described below are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
This role is performed in an indoor office environment and typically involves prolonged periods of sitting and computer use consistent with office-based escrow work. The position requires regular verbal and written communication and may occasionally require standing, walking, bending, reaching, and lifting or moving files or office materials weighing up to 25 pounds.
Why TitleOne
At TitleOne, we believe there is a difference. Our team delivers confidence and peace of mind through trusted expertise, innovative tools, and a strong commitment to the communities we serve. We support our team members with meaningful work, opportunities for growth, and a collaborative, people‑first culture.
Benefits include:
- Medical, Dental, and Vision Insurance
- 401(k) with Company Match
- Paid Time Off, Holidays, and Sick Leave
- Short- and Long-Term Disability and Life Insurance
- Paid Family and Parental Leave
- Employee Assistance Program (EAP) and Wellness Incentives