What are the responsibilities and job description for the Office Coordinator - Pacific Palisades, CA position at Compass International Holdings?
Administrative Support to Office Management Duties:
- Assist with onboarding new agents, including office keys, office tour, and other requirements deemed necessary by management team.
- Assemble recruiting packages and marketing materials for management use.
- Assist office Marketing Advisors on projects as needed
- Set up in-office trainings and office events, including sending out meeting reminders and printing handouts.
- Provide additional administrative support to brokerage managers as needed, e.g., making reservations, contacting sales associates, distributing materials to sales associates.
Transaction Administration Duties:
- Enter and update all listings into appropriate databases, track necessary changes.
- Submit properties live on websites.
- Provide cross-functional support to marketing and transaction team members as needed.
Office Duties:
- Welcome on-site visitors, determine nature of business, offer refreshments, and announce visitors to appropriate personnel.
- Answer phones and direct callers to the appropriate destination.
- Submit signage posting/removal requests, manage A-frames and all sign orders.
- Order and maintain office supplies, forms, and equipment; call in copy repairs and building maintenance requests as needed.
- Order coffee supplies and maintain coffee and refreshments needs.
- Receive, sort, and route mail, send out UPS and courier services for agents and management. Maintain office mailboxes.
- Coordinate with IT team to manage equipment updates and agent requests.
- Prepare and distribute weekly sales meeting notes to all sales associates and management team, as necessary.
- Maintain intra-office phone and email lists, distribute as needed.
- Provide general office support and back up to the Office Administrator
Other Duties:
- Maintain a high level of confidentiality at all times.
- Maintain a professional, organized, and clean work environment.
- Other duties as assigned by management to assist in the operation of the office/department.
Requirements:
- The ideal candidate must have a minimum of a 4-year degree or equivocal and/or related office administrative experience (preferably in a real estate office).
- Strong customer service skills with excellent communication skills, both verbal and written.
- Strong attention to detail and highly organized.
- Ability to interact successfully with both internal and external customers at all levels.
- Two or more years’ experience in a customer centric business environment with administrative responsibility for office operations.
- Real Estate background preferred.
- Assist with onboarding new agents, including office keys, office tour, and other requirements deemed necessary by management team.
- Assemble recruiting packages and marketing materials for management use.
- Assist office Marketing Advisors on projects as needed
- Set up in-office trainings and office events, including sending out meeting reminders and printing handouts.
- Provide additional administrative support to brokerage managers as needed, e.g., making reservations, contacting sales associates, distributing materials to sales associates.
Transaction Administration Duties:
- Enter and update all listings into appropriate databases, track necessary changes.
- Submit properties live on websites.
- Provide cross-functional support to marketing and transaction team members as needed.
Office Duties:
- Welcome on-site visitors, determine nature of business, offer refreshments, and announce visitors to appropriate personnel.
- Answer phones and direct callers to the appropriate destination.
- Submit signage posting/removal requests, manage A-frames and all sign orders.
- Order and maintain office supplies, forms, and equipment; call in copy repairs and building maintenance requests as needed.
- Order coffee supplies and maintain coffee and refreshments needs.
- Receive, sort, and route mail, send out UPS and courier services for agents and management. Maintain office mailboxes.
- Coordinate with IT team to manage equipment updates and agent requests.
- Prepare and distribute weekly sales meeting notes to all sales associates and management team, as necessary.
- Maintain intra-office phone and email lists, distribute as needed.
- Provide general office support and back up to the Office Administrator
Other Duties:
- Maintain a high level of confidentiality at all times.
- Maintain a professional, organized, and clean work environment.
- Other duties as assigned by management to assist in the operation of the office/department.
Requirements:
- The ideal candidate must have a minimum of a 4-year degree or equivocal and/or related office administrative experience (preferably in a real estate office).
- Strong customer service skills with excellent communication skills, both verbal and written.
- Strong attention to detail and highly organized.
- Ability to interact successfully with both internal and external customers at all levels.
- Two or more years’ experience in a customer centric business environment with administrative responsibility for office operations.
- Real Estate background preferred.