What are the responsibilities and job description for the Events Planning Franchise Specialist position at Compass International Holdings?
The CIH Franchise Brands Event Specialist executes a portfolio of events while working closely with and reports to a Sr. Manager, Events. This position supports the strategy, planning and delivery of experiential events for Century 21, Coldwell Banker, Coldwell Banker Commercial, Coldwell Banker Realty, Compass, Better Homes & Gardens Real Estate, and ERA Real Estate.
This is an in-office position and will be seated in our Madison NJ office.
Responsibilities include:
- Support the site search process and preparation of options for presentation to brand leadership.
- Support event activities for industry events including pre-planning and onsite delivery.
- Working closely and in collaboration with event and brand leadership to drive all event strategies through management of detailed project plans, program of events and budget guidelines.
- Track and maintain detailed event budgets, including invoice management and budget reconciliation, in collaboration with mana gers.
- Execution of contracts for event vendors including payment submission.
- Logistics management of external vendors ensuring best quality, consistency, and execution of brand image.
- Creation and management of venue and audio-visual specs.
- Support and assist registration processes before and during all events.
- Work closely with the Communications team, following the communications plan, to drive event attendance and provide communica tions details.
- Support and assist the creation of and updates to the event websites and apps with event details to drive network attendance and engagement in coordination with Manager, Operations.
- Manage the housing process and management of room blocks in conjunction with registration.
- Work on food and beverage selection while adhering to negotiated budget allotment.
- Work closely with the Client Success team on the logistics for the learning breakout sessions.
- Drive the signage plan for events working with the marketing team and manager on the design process and managing all details of the order and on-site installation.
- Support the development of reception themes, coordinating specialty décor, entertainment, and creating wow moments for the ev ent attendees.
- Coordinate ordering and shipments of assets, promotional items and collateral needed for events.
- Assist with developing event overviews and debriefs, including detailed financial recap and follow-up learnings and strategies.
- Manage virtual events through Teams application, on occasion.
- Support of the full Anywhere Franchise Brands Events Team on events and projects as needed.
- Create and maintain an enthusiastic, cooperative, professional, and teamwork-structured environment.
Minimum Qualifications:
- 3 years of event industry experience.
- Bachelor's degree preferred
- Project management experience, with effective time management and multitasking abilities.
- Superior communication skills, both written and verbal, with demonstrated ability to manage stakeholders and C-suite leadership.
- Collaborative vendor management experience.
- High energy level and problem-solving skills.
- Strong attention to detail.
- Proficiency in Microsoft Suite or Google Suite, knowledge of Monday.com a plus. Experience using Cvent is strongly preferred.
- Ability to travel to events approximately 4-6 times per year (or more), including overnight and multi-day travel.
- Ability to lift at least 25lbs.
#indjobs
This is an in-office position and will be seated in our Madison NJ office.
Responsibilities include:
- Support the site search process and preparation of options for presentation to brand leadership.
- Support event activities for industry events including pre-planning and onsite delivery.
- Working closely and in collaboration with event and brand leadership to drive all event strategies through management of detailed project plans, program of events and budget guidelines.
- Track and maintain detailed event budgets, including invoice management and budget reconciliation, in collaboration with mana gers.
- Execution of contracts for event vendors including payment submission.
- Logistics management of external vendors ensuring best quality, consistency, and execution of brand image.
- Creation and management of venue and audio-visual specs.
- Support and assist registration processes before and during all events.
- Work closely with the Communications team, following the communications plan, to drive event attendance and provide communica tions details.
- Support and assist the creation of and updates to the event websites and apps with event details to drive network attendance and engagement in coordination with Manager, Operations.
- Manage the housing process and management of room blocks in conjunction with registration.
- Work on food and beverage selection while adhering to negotiated budget allotment.
- Work closely with the Client Success team on the logistics for the learning breakout sessions.
- Drive the signage plan for events working with the marketing team and manager on the design process and managing all details of the order and on-site installation.
- Support the development of reception themes, coordinating specialty décor, entertainment, and creating wow moments for the ev ent attendees.
- Coordinate ordering and shipments of assets, promotional items and collateral needed for events.
- Assist with developing event overviews and debriefs, including detailed financial recap and follow-up learnings and strategies.
- Manage virtual events through Teams application, on occasion.
- Support of the full Anywhere Franchise Brands Events Team on events and projects as needed.
- Create and maintain an enthusiastic, cooperative, professional, and teamwork-structured environment.
Minimum Qualifications:
- 3 years of event industry experience.
- Bachelor's degree preferred
- Project management experience, with effective time management and multitasking abilities.
- Superior communication skills, both written and verbal, with demonstrated ability to manage stakeholders and C-suite leadership.
- Collaborative vendor management experience.
- High energy level and problem-solving skills.
- Strong attention to detail.
- Proficiency in Microsoft Suite or Google Suite, knowledge of Monday.com a plus. Experience using Cvent is strongly preferred.
- Ability to travel to events approximately 4-6 times per year (or more), including overnight and multi-day travel.
- Ability to lift at least 25lbs.
#indjobs