What are the responsibilities and job description for the Administrative Assistant - Miami Beach, FL position at Compass International Holdings?
The Corcoran Group’s Miami Beach office is seeking a professional, service‑ driven Administrative Assistant to support our administrative staff, Senior Managing Director, and a high-performing team of real estate agents. This role is essential to the smooth day‑ to‑ day operations of our Miami Beach location and requires an individual who is proactive, organized, and committed to providing exceptional customer service.
This is a full-time, in-office position, Monday through Friday, 9:00 AM to 6:00 PM.
Key Responsibilities:
Front Office & Communication Support
- Answer, screen, and route incoming calls; take accurate messages and provide information when needed.
- Receive, sort, and distribute mail, email, and voicemail efficiently.
- Manage all outgoing USPS, UPS, and courier services.
Transaction & Agent Support
- Assist the Senior Managing Director in processing transaction paperwork for sales and rentals, ensuring all required documentation is tracked, filed, and scanned.
- Support agents with Corcoran’s proprietary systems, including listing databases, marketing collateral creation, search functions, and deal documentation submission.
- Prepare and type board packages, mailing labels, and other agent-related documentation.
Operational & Office Management
- Process office-related invoices, submit for proper approvals, and route to Finance for payment.
- Maintain operational knowledge of office equipment (pc’s, printers, copiers, etc.), including basic troubleshooting and toner replacement.
- Order, restock, and maintain inventory of office supplies, beverages, and kitchen items.
- Coordinate repair needs with the Facilities team.
- Provide general administrative support including filing, copying, scanning, mailing, and data entry.
Reporting & Meeting Support
- Update new exclusive listing activity and generate weekly and monthly reports.
- Attend trainings and sales meetings and prepare accurate meeting minutes for distribution.
- Support special projects as assigned.
Job Requirements:
- Bachelor’s degree preferred; candidates without a degree may be considered based on relevant experience. Real estate brokerage experience preferred.
- 1 years of administrative or customer service–focused experience in a fast-paced environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Outstanding verbal and written communication skills.
- Highly organized, detail-oriented, and diligent.
- Professional demeanor with the ability to defuse difficult situations calmly.
- Ability to interact professionally with internal team members, leadership, agents, and clients.
- Flexibility to prioritize shifting needs and manage multiple tasks simultaneously.
- Ability to bend, stoop, walk, climb, and lift/carry items up to 20 lbs.
This is a full-time, in-office position, Monday through Friday, 9:00 AM to 6:00 PM.
Key Responsibilities:
Front Office & Communication Support
- Answer, screen, and route incoming calls; take accurate messages and provide information when needed.
- Receive, sort, and distribute mail, email, and voicemail efficiently.
- Manage all outgoing USPS, UPS, and courier services.
Transaction & Agent Support
- Assist the Senior Managing Director in processing transaction paperwork for sales and rentals, ensuring all required documentation is tracked, filed, and scanned.
- Support agents with Corcoran’s proprietary systems, including listing databases, marketing collateral creation, search functions, and deal documentation submission.
- Prepare and type board packages, mailing labels, and other agent-related documentation.
Operational & Office Management
- Process office-related invoices, submit for proper approvals, and route to Finance for payment.
- Maintain operational knowledge of office equipment (pc’s, printers, copiers, etc.), including basic troubleshooting and toner replacement.
- Order, restock, and maintain inventory of office supplies, beverages, and kitchen items.
- Coordinate repair needs with the Facilities team.
- Provide general administrative support including filing, copying, scanning, mailing, and data entry.
Reporting & Meeting Support
- Update new exclusive listing activity and generate weekly and monthly reports.
- Attend trainings and sales meetings and prepare accurate meeting minutes for distribution.
- Support special projects as assigned.
Job Requirements:
- Bachelor’s degree preferred; candidates without a degree may be considered based on relevant experience. Real estate brokerage experience preferred.
- 1 years of administrative or customer service–focused experience in a fast-paced environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Outstanding verbal and written communication skills.
- Highly organized, detail-oriented, and diligent.
- Professional demeanor with the ability to defuse difficult situations calmly.
- Ability to interact professionally with internal team members, leadership, agents, and clients.
- Flexibility to prioritize shifting needs and manage multiple tasks simultaneously.
- Ability to bend, stoop, walk, climb, and lift/carry items up to 20 lbs.