STAFFING ADMINISTRATIVE ASSISTANT (SEASONAL)

Catering By Design

• We are hiring immediately for a seasonal STAFFING ADMINISTRATIVE ASSISTANT position.
• Location: Catering By Design - 11095 East 45th Avenue, Denver, CO 80239. Note: online applications accepted only.
• Schedule: Seasonal; Days and hours may vary. More details upon interview.
• Requirement: Previous staffing management experience is required.
• Pay Range: $21.00 per hour to $25.00 per hour
  
  

Constantly Creative. Experiences Reimagined.

As Denver’s premier catering and event design company, Catering by Design is internationally recognized for our innovation, service, and results. With nearly 30 years in business, we’ve become known for crafting extraordinary menus, breathtaking décor, and unforgettable experiences that set the standard for Colorado’s most remarkable events.Our award-winning team brings creativity, professionalism, and passion to every event—from intimate gatherings and corporate functions to large-scale celebrations in Denver, Vail, Aspen, Colorado Springs, and beyond.

Exceptional Experiences. Enlightened Décor. Passionate People. Inspired Results.

Every member of our team plays a vital role in shaping the legacy of our company. We believe the next big idea can come from anyone, and we cultivate talent, expertise, and vision that continually push the industry forward.Designing and catering magnificent events isn’t just what we do—it’s who we are.

Job Summary

Summary: Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities:

• Answer telephones and direct inquiries in a professional and client centric manner.
• Export events from Caterease into Nowsta and maintain data accuracy.
• Ensure all events within a 7-day window are fully staffed and properly scheduled.
• Drive staff accountability in keeping Nowsta calendars up to date for efficient scheduling.
• Assign EPM/Designer roles to events in Nowsta.
• Update all event changes and cancellations in real time.
• Audit and reconcile Caterease and Nowsta staffing details, including manager IN/OUT times and full shift coverage.
• Track attendance issues (call-offs, no-call/no-shows, tardiness) and maintain accurate employee documentation.
• Monitor and document event-level staffing issues; communicate with the Event Service Director for HR follow-up.
• Participate in staffing hotline rotation to address urgent needs.
• Review, approve, and submit time and attendance, ensuring alignment with budget; escalate discrepancies to leadership for potential client billing adjustments.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.
  
  

Apply to Catering By Design today!

Catering By Design is a division of Compass Group USA

Click here to Learn More about the Compass Story

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

Associates at Catering By Design are offered many fantastic benefits.

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Colorado Paid Sick Leave
• Paid Parental Leave
• Holiday Time Off (varies by site/state)
• Personal Leave
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
  
  

Catering By Design maintains a drug-free workplace.

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.