Executive Assistant to the CEO

Join the team and be a part of an exciting growth journey!  As an Executive Assistant, you will play a crucial role in supporting the CEO and the greater company in all administrative and operational functions. This is a unique opportunity to be a part of a high-growth organization and make a significant impact within a starter company. 

Our Client:

A global technology company providing breakthrough conductive adhesives for flexible and semiconductor electronics. Our founders are extremely committed to creating revolutionary offerings to address the needs for flexible and next-generation electronics for the aerospace, automotive, consumer, and medical markets. We are working with leading electronics manufacturers to qualify our products within their applications, and we have created a tremendous amount of excitement with our technology offerings.

Who You Are:

You’re a high-performance assistant, a master of Outlook, Excel, Word and PowerPoint.  Renowned for your exceptional organizational skills and adeptness in handling any situation with ease, accuracy and professionalism.  You are a self-starter, quick learner and an expert in taking initiative and progressive thinking.  Taking ownership is what motivates you.  As a skilled gatekeeper, you will swiftly adapt to the demands of a small business and strive to see growth beyond this role.   Are you up for the challenge?

What You'll Do:

As part of a small team, you will have a big impact.  Opportunity to join a high-growth startup, woman-led technology company. As a highly-visible team member, you will play a crucial role in assisting the CEO to scale the business and become the predominant asset on day – to – day operational functions. You will own all aspects of the administrative responsibilities, manage internal projects, handle budgets, and work alongside the CEO.  In short, you’ll wear many hats!

What You Bring:

Administration

• 5 years of administrative experience at the C-Suite level (small company experience preferred)
• Schedule meetings and maintain all elements of a “24/7” calendar, including scheduling of various internal and external meetings with customers, employees to include the handling of all meeting logistics. This includes preparedness for upcoming meetings.
• Maintain a regular open line of communication (via email, text/SMS, telephone, face-to-face conversations) internally and externally with the executive to jointly manage calendaring, meetings and all other priorities.
• Variety other roles such as working with executives on managing task lists, travel expenses, customer quoting/invoicing/payments, assistance with HR tasks and policies and ISO certification.   
• Assist with building and updating PowerPoint presentations
• Assist with grant submissions
• Assist with other administrative tasks as needed
• Proactive planning, being prepared for upcoming meetings/critical deliverables, proactively ensuring pre-read material is reviewed in advance of meetings
• Expertise with Excel, Word, PowerPoint, SharePoint and QuickBooks (preferred)
• 2 years of Project Management experience
• Manage timelines and budgets

 Critical Skills / Attributes

• Exemplary interpersonal skills and ability to collaborate effectively
• Strong Team Player, willing to get the job done
• Demonstrated ability to make accurate and timely administrative judgments, while remaining professional under pressure. Knows when to make decisions themselves and when to "escalate"
• Technologically savvy and resourceful - familiar with digital apps and online resources
• Demonstrated ability to track and handle multiple priorities simultaneously, with a mindset of nothing slipping through the cracks despite interruptions

What We Offer:

• Competitive pay $60,000-$75,000
• Women-Led Company
• High-growth environment, with the opportunity to accelerate your career
• Access to benefits (medical, dental, vision) 401(k)

 Equal Employment Opportunity – M/F/Disability/Protected Veteran Status

About the Company:
Company Confidential

Industry:
Aerospace and Defense

Salary : $60,000 - $70,000