What are the responsibilities and job description for the Administrative Assistant position at Community Water Company of Green Valley?
Community Water Company is seeking a highly organized, professional, and detail-oriented Administrative Assistant to provide confidential administrative support to the President & General Manager and the Board of Directors.
This position is responsible for coordinating schedules, communications, records management, meetings, projects, and administrative follow-up while supporting human resources and Board-related functions in collaboration with management and accounting staff.
The ideal candidate will demonstrate discretion, professionalism, accuracy, strong communication skills, and the ability to manage multiple priorities in a fast-paced office environment.
Key Responsibilities
- Prepare correspondence, meeting notes, reports, presentations, notices, and internal communications.
- Coordinate calendars, meetings, appointments, and Board and committee materials.
- Provide support during Board and committee meetings.
- Maintain organized and confidential executive, administrative, HR, and Board records.
- Track priorities, deadlines, reporting requirements, and project follow-up.
- Coordinate recruitment activities, interview scheduling, onboarding, and offboarding processes.
- Assist with employee handbook and job description updates.
- Support office operations, supplies management, technology coordination, and public outreach efforts.
- Complete special projects and administrative assignments as directed.
- Communicate professionally with staff, customers, Board members, consultants, and stakeholders.
Expected hours: 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
Application Question(s):
- Tell us about a time you managed several assignments. How did you track them and ensure everything was completed?
- Describe a situation where your supervisor changed priorities after you had already started an assignment. How did you respond?
- If the General Manager and Administrative Manager gave you conflicting instructions, how would you handle the situation?
Work Location: In person
Salary : $38,000 - $53,000