What are the responsibilities and job description for the Executive Assistant - CFO position at Community Support Services Inc?
The Opportunity: We are seeking to hire an Executive Assistant to join our Finance Team. Under the supervision of the CFO, this individual will be Responsible for providing a range of administrative support and coordination of projects for the Chief Financial Officer and the Accounting Department including Accounts Payable, Accounts Receivable, Purchasing, Billing and the Payee Program, using Accounting knowledge and Advanced Excel skills. Responsible for maintaining high standards of professionalism, efficiency, personal communication, discretion, and independent judgment. In working with internal and external contacts, including Board Members, the Assistant to the CFO deals with a wide range of highly sensitive issues and documents, under tight deadlines and pressures. Ability to work independently and exerts initiative to assist.
What You’ll Do:
- Provide a wide variety of administrative support to the CFO and to the departments under the CFO’s supervision. Manage calendars for the CFO’s and department to prioritize and resolve conflicts and to ensure all commitments and deadlines are met. Prepare responses, correspondence, meeting materials, schedules, and other forms of communications for the Departments.
- Create, under the direction of the CFO, and distribute monthly complex reports as required, including staff productivity, departmental and program financial statements monthly, and other reports as determined by CFO.
- Create an electronic and physical filing system and assist with the organization of CFO’s documents, contracts, policies and required files. Assist with accounts payable filing when needed.
- Assist with purchasing, by ordering, tracking, and receiving as needed to assist purchasing staff and covers in their absence.
- Receive, sort and distribute departmental mail and correspondence. Work with Payee department to track client debit card orders, receipt, notifications, and pickup on spreadsheet and sign out log.
- Schedule appointments for CFO, coordinate meetings and staff training as required via Zoom, Teams or in person. Schedule and/or coordinate Board Finance Committee Meeting in preparing agendas, record minutes, and distributing materials as needed.
- Receive, screen and route telephone calls and assist walk-in visitors, when needed, by ascertaining needs, explaining departmental policies and procedures or referring callers/visitors to the appropriate staff person.
- Act as backup the Executive Assistant to the CEO and ensure CEO has needed documents and scheduling assistance required, when needed.
- Assist with conference and meeting room scheduling, physical room setup, maintaining meeting/conference room calendar, with other administrative assistance.
- When necessary, maintain and manage petty cash, check pickup, Aldi card pickup, mail distribution for department and other tasks needed.
- Department coordinator for events and holiday celebrations and training, under the direction of the CFO.
About Us: For over 35 years, Community Support Services has been making a difference in the lives of countless individuals with severe and persistent mental illnesses. Our nearly 300 employees are real-life champions committed to quality treatment, collaborative care, and effective outcomes. Located in downtown Akron, Ohio, we serve as a leader in behavioral health care for the entire Summit County area.
What We’re Looking For:
- Bachelor's degree in Business Administration, Accounting or equivalent
- Minimum of 2 years of experience as Executive Assistance, preferred Health Care Industry.
- Intermediate to Advanced Proficiency in Microsoft Excel with willingness to take additional advanced courses. Proficiency with MS Word.
What We Offer:
- Working within in a mission-driven, highly engaged environment
- A supportive, professional workplace with excellent resources
- Engaging, autonomous atmosphere
- Professional Development Assistance and Education Assistance Program
- Program-Site Eligibility for the Public Student Loan Forgiveness Program
- 401(k) with 5% employer contribution
- 10 paid holidays and 15 days of PTO annually
- Health, Dental, and Vision insurance
- Subsidized membership to local YMCA branches
- Life insurance and short- and long-term disability
Company's website: www.cssbh.org
Company's Facebook page: https://www.facebook.com/103601489691547/
Community Support Services is an equal opportunity employer utilizing affirmative action for veterans and candidates with disabilities.