What are the responsibilities and job description for the FIN - PAYROLL SPECIALIST position at Community Services Consortium?
Offering help for today and skills for tomorrow, Community Services Consortium has the unique opportunity to change lives. By providing education, tools, and resources we help individuals and families chart a brighter course for their future. If helping people help themselves sounds like one of your passions, we want to hear from you.
JOB TITLE: Payroll Specialist
SUPERVISION RECEIVED: Works under the direct supervision of the Accounting Manager, who reports to the Finance Director. The Accounting Manger provides guidance and evaluates performance.
SUPERVISION EXERCISED: Supervision of others is not a responsibility of this position.
POSITION SUMMARY: The Payroll Specialist is responsible for overseeing and managing the entire payroll process for CSC, ensuring timely and accurate submission and processing of payroll. This role involves conducting reconciliations, reviews, and audits of payroll records. The Payroll Clerk also handles managing the relationship compliance with federal and state wage and hour laws and provides support to employees regarding payroll inquiries.
The duties listed are intended only as Illustrative examples of the various types of work that may be performed by individuals in this classification. Any of the following duties may be performed. These examples are not necessarily performed by all incumbents and do not include all specific essential functions and responsibilities the incumbent may be expected to perform.
ESSENTIAL FUNCTIONS/ DUTIES & RESPONSIBILITIES
PAYROLL:
Process the bi-monthly payrolls for all employees by gathering, calculating, and imputing data, ensuring accuracy and compliance with CSC policies.
Monitors and makes recommendations for improvements to the accounting systems, policies, and procedures to ensure compliance with GAAP, budgetary, and other restrictions.
Updating payroll inventory by entering all changes into employee information or benefits like job title changes, exemptions and saving deductions.
Prepare and file various tax reports. Prepare and approve payroll adjustments such as tax refunds, payment reversals, overpayment recovery, and year-end W2 adjustments.
Review tax notices and garnishments from agencies and work with our 3rd party vendor for the initiation and or resolution needed.
Review all reports for payments, deductions, variances payments, etc., before payroll transmission.
Analyze/Review the paychecks of the payroll staff before and after each payroll transmission as a security measure.
Prepare and verify 940 (Annual Federal Unemployment) and 941 (Quarterly Federal Tax Return)
Reconciliate benefit invoices (vendor’s invoices)
Solving payroll irregularities and answering any employee payroll complaints.
Servicing all payroll operations according to company policies and procedures
REPORTING:
Retired Deferred Compensation plans report
Payroll and/or Tax Reports
OTHER DUTIES:
Assists the Accounting Manager in the development of payroll reports
Gain a complete understanding of financial software (NetSuite)
Other works as assigned relevant to finance/accounting department.
QUALIFICATIONS & REQUIREMENTS
EDUCATION AND EXPERIENCE:
High School diploma or equivalent plus additional college or business school training in payroll or accounting. At least four years of payroll experience in a fast pace and high-volume environment or any satisfactory equivalent combination of experience and training which provides the required skills and abilities.
KNOWLEDGE, SKILLS AND ABILITIES:
Considerable knowledge of payroll and accounting knowledge and experience; considerable knowledge of office methods and procedures; ability to make independent judgments in implementing established procedures; familiarity with the use of standard office equipment including calculators, data entry, and related office equipment; ability to perform detailed work involving written or numerical data and to make arithmetical calculations rapidly and accurately; ability to maintain harmonious relations with other employees and the public. Regular attendance is a requirement of this position.
SPECIAL REQUIREMENTS:
Must pass a criminal history background investigation; however, a conviction of a crime may not necessarily disqualify an individual from this classification. Possession of or ability to obtain a valid Oregon driver’s license required.
WORK ENVIRONMENT/ WORKING CONDITIONS/ PHYSICAL DEMANDS
The work environment and working conditions described here are representative of those that are typical of the job and must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job is typically performed in an office environment under usual office working conditions. The noise level in the work area is typical of most office environments, with some telephones, personal interruptions, and background noises. In the performance of job duties, the employee is frequently required to sit; talk or hear; walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
OUR CORE VALUES
Servant Leadership · Respect · Equity · Resilience · Belonging · Innovation
Servant leadership prioritizes shared growth, well-being, and empowerment of all.
Respect for every person, community, and culture.
Equity recognizes we don’t all start from the same place and informs the unique supports to empower individuals.
Resilience fostered by providing opportunity today and the hope to plant seeds for tomorrow.
Belonging through cultivation of a community that sees, values, and exemplifies authenticity.
Innovation inspires creative solutions that lead to continuous improvement, collaboration, and desire to grow.
JOB TITLE: Payroll Specialist
SUPERVISION RECEIVED: Works under the direct supervision of the Accounting Manager, who reports to the Finance Director. The Accounting Manger provides guidance and evaluates performance.
SUPERVISION EXERCISED: Supervision of others is not a responsibility of this position.
POSITION SUMMARY: The Payroll Specialist is responsible for overseeing and managing the entire payroll process for CSC, ensuring timely and accurate submission and processing of payroll. This role involves conducting reconciliations, reviews, and audits of payroll records. The Payroll Clerk also handles managing the relationship compliance with federal and state wage and hour laws and provides support to employees regarding payroll inquiries.
The duties listed are intended only as Illustrative examples of the various types of work that may be performed by individuals in this classification. Any of the following duties may be performed. These examples are not necessarily performed by all incumbents and do not include all specific essential functions and responsibilities the incumbent may be expected to perform.
ESSENTIAL FUNCTIONS/ DUTIES & RESPONSIBILITIES
PAYROLL:
Process the bi-monthly payrolls for all employees by gathering, calculating, and imputing data, ensuring accuracy and compliance with CSC policies.
Monitors and makes recommendations for improvements to the accounting systems, policies, and procedures to ensure compliance with GAAP, budgetary, and other restrictions.
Updating payroll inventory by entering all changes into employee information or benefits like job title changes, exemptions and saving deductions.
Prepare and file various tax reports. Prepare and approve payroll adjustments such as tax refunds, payment reversals, overpayment recovery, and year-end W2 adjustments.
Review tax notices and garnishments from agencies and work with our 3rd party vendor for the initiation and or resolution needed.
Review all reports for payments, deductions, variances payments, etc., before payroll transmission.
Analyze/Review the paychecks of the payroll staff before and after each payroll transmission as a security measure.
Prepare and verify 940 (Annual Federal Unemployment) and 941 (Quarterly Federal Tax Return)
Reconciliate benefit invoices (vendor’s invoices)
Solving payroll irregularities and answering any employee payroll complaints.
Servicing all payroll operations according to company policies and procedures
REPORTING:
Retired Deferred Compensation plans report
Payroll and/or Tax Reports
OTHER DUTIES:
Assists the Accounting Manager in the development of payroll reports
Gain a complete understanding of financial software (NetSuite)
Other works as assigned relevant to finance/accounting department.
QUALIFICATIONS & REQUIREMENTS
EDUCATION AND EXPERIENCE:
High School diploma or equivalent plus additional college or business school training in payroll or accounting. At least four years of payroll experience in a fast pace and high-volume environment or any satisfactory equivalent combination of experience and training which provides the required skills and abilities.
KNOWLEDGE, SKILLS AND ABILITIES:
Considerable knowledge of payroll and accounting knowledge and experience; considerable knowledge of office methods and procedures; ability to make independent judgments in implementing established procedures; familiarity with the use of standard office equipment including calculators, data entry, and related office equipment; ability to perform detailed work involving written or numerical data and to make arithmetical calculations rapidly and accurately; ability to maintain harmonious relations with other employees and the public. Regular attendance is a requirement of this position.
SPECIAL REQUIREMENTS:
Must pass a criminal history background investigation; however, a conviction of a crime may not necessarily disqualify an individual from this classification. Possession of or ability to obtain a valid Oregon driver’s license required.
WORK ENVIRONMENT/ WORKING CONDITIONS/ PHYSICAL DEMANDS
The work environment and working conditions described here are representative of those that are typical of the job and must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job is typically performed in an office environment under usual office working conditions. The noise level in the work area is typical of most office environments, with some telephones, personal interruptions, and background noises. In the performance of job duties, the employee is frequently required to sit; talk or hear; walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
OUR CORE VALUES
Servant Leadership · Respect · Equity · Resilience · Belonging · Innovation
Servant leadership prioritizes shared growth, well-being, and empowerment of all.
Respect for every person, community, and culture.
Equity recognizes we don’t all start from the same place and informs the unique supports to empower individuals.
Resilience fostered by providing opportunity today and the hope to plant seeds for tomorrow.
Belonging through cultivation of a community that sees, values, and exemplifies authenticity.
Innovation inspires creative solutions that lead to continuous improvement, collaboration, and desire to grow.