Green Cove Springs Administrative Assistant

Summary:

This position will serve as a receptionist and office assistant and will assist the Administrative Department through the provision of administrative support activities.

Pay: $16.00 per hour

Schedule: Monday through Friday, 8:30am to 5:00pm

Qualifications/Requirements:

• Requires a High School Diploma or GED
• Computer and typing skills
• Strong communication skills, both oral and written.
• Ability to relate well with others.
• Must submit to Level II background and drug screening.

Essential Functions:

• Manages a multi-line telephone system. Receives and route calls, take messages and provide information to callers as assigned.
• Type and file correspondence, verify receipt of information, make copies and fax information to assist the client in accessing services.
• Input and maintain data of DOEA service units for senior centers into ServTracker and Sharepoint.
• Responsible for sorting and distributing incoming mail as well as completing mail run assignments.
• Greets all visitors courteously, determines their needs, and directs them to the proper person and/or office.
• Maintain Staff Directories
• Assists other departments as requested or assigned.
• Performs related duties as required.
• Cross train with other clerical position duties as necessary and back up Executive Assistant to the Director of Senior Services as needed
• Oversee front desk volunteer.
• Order and maintain appropriate levels of forms and office supplies.

Other Duties and Responsibilities:

• Attends meetings and trainings as required.
• Complete other projects as assigned such as client statistical research, serve as back-up in case of illness, vacation, etc.
• Other duties as assigned by supervisor.

Working Conditions/Physical Requirements:

• Business hours are Monday through Friday, 8:30-5:00 p.m.
• Due to circumstances that may arise, overtime may be required at times. In all cases, overtime must be pre-approved by your supervisor.
• Must be able to remain in a stationary position in a stationary position up to 90% of the time. Requires sitting at a computer for up to eight hours a day.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Frequently operates a computer and other office productivity equipment such as a calculator, copy machine and computer printer.
• The person in this position frequently communicates with office staff who have inquiries or questions. Must be able to exchange accurate information in these situations.