Regional Event Coordinator

Company Description

Community Resource Center (CRC) is a mission-driven nonprofit dedicated to empowering nonprofits and community groups across Colorado. Founded in 1981, CRC has supported organizations in rural, suburban, and urban areas through leadership, training, technical assistance, and capacity-building services. By focusing on organizational development, strategic planning, and fundraising support, CRC strengthens communities and promotes social change.

Position Summary: Event Coordinator for our Heart of Colorado Rural Philanthropy Days (RPD). RPD is a regional event that brings together nonprofit organizations with local and statewide funders, businesses, elected officials, and government agencies for a three-day conference. The purpose of RPD is to increase resources, collaboration, and the sustainability of the local nonprofit community by expanding the relationships and opportunities available.

The Heart of Colorado region includes Chaffee, Lake, Park, Custer, Fremont, Clear Creek, Summit, Gilpin, and Teller counties. The event is collaboratively planned by a regional Steering Committee, and this position sits on the conference Leadership Committee alongside local event co-chairs. The Event Coordinator is a key individual to the success of the RPD conference. They are the informational liaison between the Committee, local government and businesses, vendors, presenters, and the host community. The Event Coordinator position reports to Community Resource Center staff.

Primary Responsibilities:

·        Help identify quality venue and vendor options for the event, and advance relationships and contracts with selected vendors.

·        Assist in identifying and communicating with local conference sponsors.

·        Assist in outreach to presenters and panelists identified by the Steering Committee leaders.

·        Maintain an up-to-date budget (cash and in-kind revenue, expenses, balance), in cooperation with the fiscal sponsor and the Fundraising Committee.

·        Submit and track financial transactions including invoices, check requests, collecting W9s; be in communication with finance re: sending invoices and receipt of payment.

·        Provide information about nonprofit organizations, community-based groups, local governmental entities, and leaders in the Northeast Region.

·        Participate in Steering Committee meetings, and the wrap up meeting following the event. Participate in monthly subcommittee teleconference calls as needed.

·        Serve as a liaison to participants, presenters, vendors, event volunteers and the Steering Committee.

·        Assist with participant questions about registration, including phone and email inquiries from potential and registered nonprofit and local government participants.

·        Coordinate on-site conference logistics for the event including developing staffing plans, recruiting and supervising volunteers, and ensuring delivery from vendors of supplies and materials.

·        Responsible for day of organization and flow of events at NE RPD; organize details of conference to share with the team and volunteers through a tool such as a minute by minute. 

Experience & Skill Requirements:

·        Well organized

·        Ability to work well with a diverse group of people and in a highly collaborative environment

·        Minimum of two years event planning experience

·        Tech savvy with a strong command of Excel and SharePoint

·        Experience with budget and contract management

·        A deep appreciation for nonprofits and their impact throughout the region

·        Strong written and verbal communication skills

·        Deep understanding of rural Colorado — ideally as a resident of a rural community — and demonstrated ability to work across differences in geography, identity, and lived experience.

Position Requirements:

·        Work remote with Internet service and a reasonable remote workspace

·        Colorado residency

·        Residency in Chaffee, Lake, Park, Custer, Fremont, Clear Creek, Summit, Gilpin, or Teller County

·        Provide proof of legal ability to work in the United State of America

·        Provide two references

·        Valid Driver’s License, proof of auto insurance; and access to reliable transportation

Work Environment & Requirements:

·        Hybrid work, primarily a remote position with required participation at 6-8 in person meetings or events located in the Heart of Colorado region

·        Flexibility and capacity to work in a fast paced, fluid, changing work environment

·        Administrative tasks will require work in a home office setting

·        Working on a computer for multiple hours at a time, sitting or standing

·        Wearing a mask when required by CRC policies

·        Bending, twisting, and lifting associated with event site setup

·        Indoor/outdoor work with varying temperatures and noise levels at large events

·        CRC uses E-Verify to confirm work eligibility in the United States. E-Verify compares the information you provided on your Form I-9, Employment Eligibility Verification, to official government records

·        The hours for this position range depending on the phase of the planning process, with hours significantly increasing three months prior to the conference. January - February will be approximately to 2-5 hours per week; March – April will be approximately 10-15 hours; May – July will be approximately 20 hours per week; August to beginning of September will be approximately 30-40 hours per week and the rest of September will be approximately 5 hours per week. It is anticipated up to a total of 450 hours across January- October.

 How to Apply: Email a cover letter and resume by December 22, 2025 to Jen Allen jennifer.allen@crcamerica.org