Accounting / Payroll Manager

For nearly 55 years, the Community Renewal Team (CRT) has worked to help people and families become self-sufficient while making sure basic needs are met. CRT’s programs include Early Childhood Education, Meals on Wheels, Veteran and many other programs serving individuals in 59 cities and towns throughout Central Connecticut (Hartford County and Middlesex County). 

Our mission, Preparing Our Community to Meet Life's Challenges, drives us to help everyone who comes to our door. As the community action agency for Hartford and Middlesex counties, CRT helps individuals and families access resources that will help them meet immediate and longer-term needs, improve job skills, maintain or increase their independence, stabilize living situations, and achieve educational goals. We know that our work matters to our community.

GENERAL DESCRIPTION OF DUTIES

The Accounting Manager oversees the daily accounting functions and applies Generally Accepted Accounting Principles and their conventions and definitions in the accounting area to complete job functions. Supervises general ledger, payroll, accounts payable, and accounts receivables accounting functions.

SPECIFIC JOB DUTIES AND RESPONSIBILITIES

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Oversees the accounting functions: Payroll, accounts receivable, accounts payables, general ledger journal entries, monthly and annual close outs.
• Develop and oversee accounting policies and procedures to meet current and future needs.
• Ensures the financial reporting tools and processes are in place and functioning on an ongoing basis.
• Ensures all applicable entries are posted that pertain to  the monthly and annual close.
• Reviews the preparation of the monthly cost allocations, depreciation, accrued payroll, accrued vacation, and indirect entries along with all reallocation entries associated with completed Request for Personal Action forms.
• Approves and posts all monthly journal entries prepared by the Accountant, Staff Accountant, and Financial Analysts.
• Manages the efficient operation of the timekeeping process and systems by evaluating current procedures and making any necessary process improvements and computer system modifications; reviews time and attendance logs for compliance with applicable rules and regulations; develops and administers training plans for timekeepers; and assists timekeepers with inquiries regarding time and attendance.
• Monitors use of timekeeping mechanisms with consideration to cost, efficiency, and new methods available.
• Direct the processing of payrolls. Ensure payroll production is timely and accurate.  Ensure checks and balances are in place.  Identify, resolve, and communicate any payroll issues. This includes interaction with internal departments and external organizations that provide interfaces for withholdings.  Process payroll as needed in absence of Payroll Coordinator.
• Act as the point person for vendors regarding wage garnishments.  Process and respond to garnishments timely in Payroll Coordinator’s absence.
• Write, maintain, and support a variety of reports or queries utilizing appropriate reporting tools. Assist in development of standard reports for ongoing customer needs.  Help maintain data integrity in systems by running queries and analyzing data.
• Prepare payroll journal entries after transmission of payroll data and ensure amounts reconcile to the third party payroll provider data.
• Stays current with all government regulations and laws regarding payroll and applicable compliance matters.
• Ensures timely and accurate financial reporting and maintains all records in accordance with Generally Accepted Accounting Principles (GAAP)
• Provides CFO with information vital to decision making.
• Hiring, training, and retention of competent accounting staff.
• Provides coaching, guidance, support and professional development to the accounting staff 
• Ensures continuous improvement of accounting and financial systems and processes to achieve best practices and optimal output.
• Ensures that accounting staff delivers the highest standard of departmental, and cross departmental teamwork and customer service.
• Special projects as assigned by the CFO.

MINIMUM TRAINING AND EXPERIENCE

• Bachelor’s degree in Accounting, Finance, Economics or Business Administration required.
• A minimum of five (5) years of related experience including 2 years in a supervisory capacity required. 
• Knowledge and understanding of Federal and State laws governing funding, ability to calculate and apply mathematical concepts, knowledge of Generally Accepted Accounting Principles (GAAP) required.  
• Familiarity with accounting software preferred. 
• Proficiency in Windows, financial software and MS Office skills with advanced skills in MS Excel and MS Word. 
• Must have excellent oral and written communication skills, customer service and organizational skills. 
• Must exercise educated judgement to perform projections.  
• Demonstrated ability to multitask and be proactive. 
• Must have the ability to supervise staff effectively.
• Valid driver license required.

ADA COMPLIANCE

Physical Ability: Tasks involve sedentary to light work, involving some reaching, handling, fingering and/or feeling of objects and materials.

Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.

Environmental Factors: Tasks are regularly performed with exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.

BENEFITS

• Group Health
• Dental Insurance
• Vision Insurance
• Life/Disability/Accident/Critical Illness Insurance
• 401(k) with Safe Harbor matching
• Vacation/Sick/Personal Time
• 13 holidays per year!
• Mileage reimbursement