What are the responsibilities and job description for the Senior Accounting Manager position at Community Partnership for the Prevention?
JOB TITLE: Senior Accounting Manager
JOB TYPE: Full-Time, At-Will, Salaried (Essential Position)
REPORTS TO: Chief Financial Officer
LOCATION: 14 Kennedy Street NW, Washington, DC 20011
POSITION SUMMARY:
The Senior Manager is primarily responsible for ensuring financial accuracy, integrity, and compliance with GAAP, regulatory standards, and the new SCA policy. This role involves maintaining high standards by conducting timely financial reviews and analyses, including overseeing accounts payable (AP) and accounts receivable (AR), cash management reports, and reconciliations.
SALARY: $140,000 - $180,000 (Depending on experience)
ESSENTIAL POSITION FUNCTIONS INCLUDE THE FOLLOWING:
- Supervises the accounting teams responsible for day-to-day accounting tasks such as A/P and A/R for both DHS and COC grants.
- Ensures compliance with the relevant GAAP standards and regulatory requirements by overseeing accounts, ledgers, and reporting systems.
- Manages the month-end, quarter-end, and year-end accounting close processes to guarantee timely and accurate financial reporting.
- Oversees monthly bank reconciliations for all accounts, identifying and resolving any issues, including pending suspense items and fraudulent checks.
- Monitors bank accounts for Citibank and City First Bank daily and promptly reports any suspense transactions to the CFO.
- Manages daily, monthly, and quarterly cash transfers across all accounts.
- Oversees all daily, bi-weekly, and monthly payments to both COC and DHS providers and vendors.
- Conducts quarterly analyses of aged accounts payable, makes necessary updates, and resolves any outstanding issues.
- Reconciles all agency bank accounts and coordinates with the bank on any issues.
- Maintains the MIP accounting system and supervises its proper implementation by other users.
- Manages the organization's cash position effectively.
- Prepares and posts journal entries in the MIP to ensure an accurate reflection of all financial activity while retaining all supporting documentation.
- Supervise the entire closeout process for all COC grants.
- Prepare accurate and timely financial statements, reports, and analyses for the CFO.
- Ensure adherence to accounting principles, regulatory guidelines, and grant requirements.
- Manage and review accounting systems, recommending changes in collaboration with the IT Team for operational applications.
- Oversee the documentation of accounting processes and procedures to aid in staff training and support.
- Identify, develop, implement, and supervise process improvements to enhance efficiency across all finance departments.
- Ensure completion of ADM monthly close procedures by the end of the subsequent month.
- Supervise the accounting manager and grant supervisor, promoting a culture of accountability, collaboration, and professional development.
- Provide training, guidance, and support to finance team members to improve their skills and capabilities.
- Cultivate a positive and inclusive work environment that prioritizes diversity, equity, and inclusion.
- Train and assist junior staff with monthly bank reconciliations, data entry, GL and program coding, check requests, and filing systems.
- Maintain correspondence and files related to the Accounting Department's banking activities.
- Assist in preparing journal entries and conducting GL reconciliations.
- Manage accounting functions, including the maintenance of the general ledger, accounts payable, accounts receivable, and project accounting.
- Oversee grant spending, reconciliation, and closeout for various programs (DHS, ERAP, SS, SPC, COC, HMIS).
- Monitor drawdowns for each COC grant, forecasting potential overspending or underspending.
- Research, analyze, and resolve complex payment and vendor-related issues.
- Oversee the processing of annual 1099 forms.
- Perform backup duties for other staff members when required.
- Assist with the annual audit and HUD monitoring as necessary
- Assist and support the Chief Financial Officer as requested
- Assist with special projects as necessary
- Other duties assigned as deemed appropriate
MANDATORY REQUIREMENTS
EDUCATION AND EXPERIENCE
- Bachelor’s degree in Accounting, Finance, Business, or accounting experience with public funding and familiarity with Uniform Guidance; a CPA license is required
- 10 years of progressive experience in financial management, accounting, or auditing, preferably in the nonprofit sector.
- Strong knowledge of nonprofit accounting principles, regulations, and best practices (GAAP, FASB, HUD regulations, etc.).
- Experience with nonprofit fund accounting, grant management, and compliance.
- Proficiency in accounting software such as MIP systems
REQUIRED SKILLS AND ABILITIES:
- Advanced computer literacy and expertise with software used in a typical office environment, e.g., Microsoft suite of office products, Excel, Outlook, Word, and PowerPoint to create and maintain reports and logs
- Excellent communication skills, to include the ability to communicate clearly in writing and verbally to a wide range of audiences (customers, co-workers, managers, the public, stakeholders, etc.) face-to-face, virtually, or via telephone or other communication devices to elicit information
- Demonstrated leadership abilities, with a commitment to fostering a collaborative and high-performing team culture
- Advanced understanding of accounting principles and procedures
- Strong data entry and knowledge of accounts payable, financial accounting, and budget analysis
- Ability to operate basic office equipment
- Outstanding organizational skills and ability to effectively prioritize and multitask
- Must be able to identify and resolve problems in a timely manner
- Excellent analytical, problem-solving, and communication skills.
- Must have great listening skills and the ability to work well with people at various levels inside and outside of TCP
- Ability to work independently and function well as part of a team
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
- Ability to exhibit manual dexterity to dial a telephone, operate a computer keyboard, and handle paper documents
- Ability to enter data and/or information into a computer
- Ability to understand written and/or oral instructions
- Ability to read a computer screen and printed materials with or without vision aids
- Physical ability to bend, stoop, climb stairs, and reach overhead
- Prolonged periods of sitting at a desk and working on a computer
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be a complete list of duties.
APPLICATION PROCESS
- Apply for this position through the TCP career center Recruitment (adp.com)
- Your response to this job announcement may be considered for other similar available positions within The Community Partnership.
- Bilingual candidates are encouraged to apply.
- No phone calls.
TCP has a mandatory COVID19 Vaccination (and booster) Policy. On your first day on site, you will be required to produce a COVID19 Record of Vaccination or other documentation to prove to TCP that you have been fully vaccinated from the coronavirus. Further, TCP contractors must also follow all health and safety protocols established by TCP to help maintain a safe workplace and healthy environment.
The Community Partnership for the Prevention of Homelessness is an equal opportunity employer, committed to nondiscrimination in recruitment, selection, hiring, pay, promotion, retention, or other personnel actions affecting contractors, employees or applicants for employment. Personnel or selection decisions shall be based on merit and the ability to perform the essential functions of the work, with or without reasonable accommodation.
If you have any questions about our company policies or your rights as an applicant or require a reasonable accommodation, please contact our Office of the General Counsel at 202.543.5298 (ext. 305).
Salary : $140,000 - $180,000