What are the responsibilities and job description for the Financial Manager position at Community Partnership for the Prevention?
JOB TITLE: Financial Manager
JOB TYPE: Full-Time, At-Will, Salaried (Essential Position)
REPORTS TO: Chief Financial Officer
LOCATION: 14 Kennedy Street NW, Washington, DC 20011
POSITION SUMMARY:
The Financial Manager is primarily responsible for overseeing all financial operations, enhancing the accuracy of reports, and supporting strategic financial planning. Key responsibilities include supporting the CFO in developing contracts and budgets, conducting financial analyses, and facilitating negotiations, particularly regarding agreements with the Office of Contracting and Procurement (OCP).
SALARY: $100,000 - $130,000 (Depending on experience)
ESSENTIAL POSITION FUNCTIONS INCLUDE THE FOLLOWING:
- Supervise accounts, ledgers, and reporting systems to ensure compliance with applicable GAAP standards and regulatory requirements.
- Assist with Accounts Receivable tasks, including preparing, reviewing, and submitting invoices for TCP contracts and grants.
- Aid in data collection, budget review, analysis, comparisons, and forecasting for ERAP, SPC, and COC
- Support the CFO by reviewing budgets, contracts, modifications, tracking actual expenditures, and ensuring alignment with strategic objectives.
- Monitor providers' budgets, conduct spending and revenue analyses, and make recommendations to the CFO regarding contract renewals, budget adjustments, and financial performance.
- Review capital expenditures, depreciation schedules, and recurring expenses for accuracy, policy adherence, and efficiency.
- Conduct monthly, quarterly, and annual financial reporting for decision-making and compliance purposes.
- Lead the annual budgeting process in collaboration with program managers and department heads, ensuring it aligns with organizational goals and priorities.
- Monitor budget performance, analyze variances, and adjust forecasts as necessary to meet financial targets.
- Provide budget guidance and support to program managers and department heads to enhance resource allocation and efficiency.
- Maintain accurate and timely tracking of billing and payments for contracts and grants.
- Prepare and oversee all program budgets while ensuring accurate financial reporting.
- Communicate promptly with funders to resolve any billing or invoice submission issues.
- Conduct timely revenue versus spending analyses and project future performance for contracts and grants.
- Generate precise financial reports for grant spending, reconciliation, and closeouts.
- Assist with budget review and analysis.
- Perform quarterly Accounts Receivable analysis and updates.
- Oversee and reconcile all agency bank accounts while coordinating to resolve any banking issues
- Facilitate the preparation of all essential schedules for the annual audit.
- Oversee the maintenance and proper use of the MIP accounting system by all users.
- Manage the organization's cash position effectively.
- Prepare and post necessary journal entries in MIP to ensure accurate accounting of all transactions, while retaining all related documentation.
- Handle cash receipts and authorize petty cash expenses.
- Supervise grant accounting, reporting, and compliance activities to ensure precise tracking of grant funds, expenditures, and deliverables.
- Collaborate with program teams to develop grant budgets, oversee spending, and generate grant reports for funders. Act as the main point of contact for inquiries and audits related to grants.
- Supervise the Financial Accountant and junior finance staff.
- Review all accounts receivable billings for programs, establish invoicing and payment policies for contracted providers, and draft contract language concerning accounting, payments, and audits.
- Maintain the Accounting Department's bank correspondence and files. Assist in preparing journal entries and reconciling the general ledger.
- Support the monthly and year-end closing processes, including accruals.
- Oversee all accounting functions, including managing the general ledger, accounts payable, accounts receivable, and project accounting.
- Supervise grant spending, reconciliation, and closeout processes. Research, analyze, and resolve complex payment and vendor issues.
- Prepare tax forms 990 and 5500.
- Oversee the review of annual budgets submitted by subcontractors at the time of contracting and evaluate any budget modifications they submit.
- Assist in monitoring the financial operations of providers.
- Perform backup duties for team members as required.
- Provide support for the annual audit, tax return, payroll audit, and pension audit as needed
- Assist and support the Chief Financial Officer as requested
- Assist with special projects as necessary
- Other duties assigned as deemed appropriate
MANDATORY REQUIREMENTS
EDUCATION AND EXPERIENCE
- Bachelor's degree in accounting or finance; 6 years of progressive experience in financial management, accounting, or auditing, preferably in the nonprofit sector CPA license is required
- Strong knowledge of nonprofit accounting principles, regulations, and best practices (GAAP, FASB, HUD regulations, etc.).
- Experience with nonprofit fund accounting, grant management, and compliance.
- Proficiency in accounting MIP systems and ADP payroll software
REQUIRED SKILLS AND ABILITIES:
- Advanced computer literacy and expertise with software used in a typical office environment, e.g., Microsoft suite of office products, Excel, Outlook, Word, and PowerPoint to create and maintain reports and logs
- Excellent communication skills, to include the ability to communicate clearly in writing and verbally to a wide range of audiences (customers, co-workers, managers, the public, stakeholders, etc.) face-to-face, virtually, or via telephone or other communication devices to elicit information
- Demonstrated leadership abilities, with a commitment to fostering a collaborative and high-performing team culture
- Advanced understanding of accounting principles and procedures
- Strong data entry and knowledge of accounts payable, financial accounting, and budget analysis
- Ability to operate basic office equipment
- Outstanding organizational skills and ability to effectively prioritize and multitask
- Must be able to identify and resolve problems in a timely manner
- Must be able to gather and analyze information skillfully
- Must have great listening skills and the ability to work well with people at various levels inside and outside of TCP
- Ability to work independently and function well as part of a team
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
- Ability to exhibit manual dexterity to dial a telephone, operate a computer keyboard, and handle paper documents
- Ability to enter data and/or information into a computer
- Ability to understand written and/or oral instructions
- Ability to read a computer screen and printed materials with or without vision aids
- Physical ability to bend, stoop, climb stairs, and reach overhead
- Prolonged periods of sitting at a desk and working on a computer
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be a complete list of duties.
APPLICATION PROCESS
- Apply for this position through the TCP career center Recruitment (adp.com)
- Your response to this job announcement may be considered for other similar available positions within The Community Partnership.
- Bilingual candidates are encouraged to apply.
- No phone calls.
TCP has a mandatory COVID19 Vaccination (and booster) Policy. On your first day on site, you will be required to produce a COVID19 Record of Vaccination or other documentation to prove to TCP that you have been fully vaccinated from the coronavirus. Further, TCP contractors must also follow all health and safety protocols established by TCP to help maintain a safe workplace and healthy environment.
The Community Partnership for the Prevention of Homelessness is an equal opportunity employer, committed to nondiscrimination in recruitment, selection, hiring, pay, promotion, retention, or other personnel actions affecting contractors, employees or applicants for employment. Personnel or selection decisions shall be based on merit and the ability to perform the essential functions of the work, with or without reasonable accommodation.
If you have any questions about our company policies or your rights as an applicant or require a reasonable accommodation, please contact our Office of the General Counsel at 202.543.5298 (ext. 305).
Salary : $100,000 - $130,000