What are the responsibilities and job description for the Clinical Procurement Manager position at Community Memorial Hospital, Hamilton?
Duties And Responsibilities
- Responsible for the procurement and negotiation of goods and services, stocking and replenishment of clinical supplies and equipment in a cost-conscious manner, obtaining the highest quality product while maintaining clinical acceptance; ensuring that buying contracts are utilized and hospital policy and procedures are adhered to.
- Maintains the inventory of all supplies within the department including the management of PAR levels and replenishment thereof, appropriate stocking and daily reordering.
- Monitors system processes to ensure accurate supplies are on hand. Initiates action to correct issues as they arise and facilitates corrective action. Resolves replenishment issues as they arise.
- Implement and maintain ERP system pertaining to but not limited to, Inventory location, PAR levels, Item Master, Patient Charging, Preference Cards etc.
- Manages vendor representatives ensuring they are complying with organization protocols.
- Analyzing supply usage and trends to forecast and implement products and supplies. Review vendor performance on a regular basis. Monitor and track spending. Implement/monitor cost reduction initiatives.
- Identifies cost-saving opportunities, negotiation of contracts, standardization and evaluation
- Communicates directly with clinical teams and physicians in regard to new product/product change requests and proposed surgical procedures.
- Works collaboratively with physicians, staff and vendor representatives to ensure contract compliance.
- Continually communicates with the Operating Room Manager/Director regarding special procedure requirements and communicates with the clinical team to establish Min/Max levels, standardization of supplies and cost savings initiatives. Proactively reviews surgery schedules to foresee any unusual high or low demand of supplies and orders, accordingly, acting as a resource.
- Active involvement with patient charging, charge capture and reimbursement.
- Responsible to facilitate and process Request for Proposals (RFP) and Capital Acquisitioning.
- Utilizes and adheres to GPO contracts and implements contracts on a regular basis working with the affiliate.
- Assist in the preparation of the annual departmental operating and capital budgets.
- Coordinates and assists with the annual physical inventory count process.
- Mentors, coaches and supervises direct reports. Coordinates and implements training, development and personal time balance. Ensures knowledge relating to policy and procedures, use of equipment, infection control practices, hazardous material handling, safety and compliance with applicable regulations.
- Fosters and demonstrates a workplace inclusive of creating opportunity, serving our customers, creating a safe environment, and meeting expectations
- Bachelor's degree and/or equivalent experience in Supply Chain and Healthcare.
- 3-5 Years of Experience in Surgical Services
- Proficient in Microsoft Suite, ERP systems and general computer software
- Strong communication, negotiation and analytical skills
- Demonstrated knowledge of Clinical Procurement
- Ability to budget, schedule, negotiate, and control costs
- High degree of familiarity with contract and subcontract documents, terms, and conditions
- Strong leadership and management skills