What are the responsibilities and job description for the Administrative Specialist position at Community Living Alliance?
Administrative SpecialistLocation: Madison, WIPosition: Full Time (37.5 hrs/week)Schedule: Mon-Fri, 8:30AM-4:30PM, NO WEEKENDS!Compensation: $18-19/hrWhy Community Living Alliance?Community Living Alliance (CLA) is a nonprofit, community-based organization providing services for older adults and persons with disabilities and chronic illnesses. We offer great autonomy, as well as personal and professional harmony. CLA has been rated among the top 20% of employers on indeed for our Indeed Work Wellbeing Score.CLA was recognized as an inclusive employer in Dane County in 2024 and 2025! Position Summary:The Administrative Specialist serves as the first point of contact for Community Living Alliance by creating a positive and welcoming environment for all visitors, clients, vendors, and staff.What We Offer:Work-Life Balance: M-F, No weekends, Flex TimeTime Off: 10 Paid Holidays, Vacation, Sick timeCompetitive Benefits Package: Health, Dental, Vision, Retirement Plans, Life Insurance, Pet Insurance, Tuition Assistance, Eligibility for Public Student Loan Forgiveness Program (PSLF), Flex Spending Account and AAA discountCollaborative Team Environment: Work alongside dedicated professionals who value mentorship and teamworkLeadership & Growth Opportunities: Continuous training and development opportunities. Primary Duties:Serve as the first point of contact for the organization by creating a positive and welcoming environment for all visitors, clients, vendors, and staff. Direct all guests to appropriate staff, departments or tenants.Answer and appropriately route all incoming phone calls received through Community Living Alliance’s main phone line.Manage all front desk logistical needs including pick-ups/deliveries, route faxes, and prepare/postmark company mail.Utilize state and county portals in support of client services.Provide support to all departments upon request to support organizational growth and change initiatives. Maintain inventory of supplies and marketing materials to include collecting supply requests and fulfilling orders.Coordinate and set up room reservations and catering orders for meetings, training, or events to include coordinating room reservations and signage. Education/Experience and Requirements:RequiredHigh school diploma.18 Years or OlderSix (6) months clerical/office operations.Six (6) months providing customer service via in-person and electronic communications.Pass a WI Caregiver Background CheckCapable of lifting/moving/pushing/pulling 35 poundsWork in open and busy people-traffic environment near the front door of the building.Must own or have access to reliable transportation to commute to the CLA office.Authorized to Work in the United StatesPreferredCompletion of up to one (1) year vocational/technical coursework.One (1) year clerical/office operations.One (1) year providing customer service via in-person and electronic communications.CLA is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. CLA proudly celebrates diversity, equity, and inclusivity!Powered by JazzHRp6gWkrrDi0
Salary : $18 - $19