Temporary Administrative Support Specialist

Position Summary

The Temporary Administrative Support Specialist provides short-term clerical, administrative, and operational support during a 90-day assignment. This temporary, part-time role may be assigned to Human Resources, Career Services, or another department based on organizational needs.

This is an entry-level opportunity designed for someone who is dependable, organized, eager to learn, and interested in gaining hands-on experience in a professional office environment. The position may support document collection, records organization, data entry, outbound follow-up, compliance-related processes, candidate, employer and/or Alumni communication, and other routine administrative functions as assigned.

Essential Duties and Responsibilities

• Provide general clerical and administrative support to the assigned department, which may include Human Resources, Career Services, or another operational area. 
• Assist with data entry, scanning, filing, copying, and document organization.
• Help prepare, assemble, and distribute forms, packets, letters, and other materials.
• Support routine HR administrative processes such as document collection, onboarding paperwork assistance, and records organization.
• Conduct outbound communications as assigned in support of employment verification, employee or candidate follow-up, and completion of required documentation.
• Contact employees, candidates, prior employers, educational institutions, agencies, alumni or other appropriate parties to obtain, verify, or follow up on required information and records.
• Assist with gathering, tracking, and organizing records needed for accreditation, regulatory, personnel, and other compliance-related requirements.
• Maintain organized electronic and paper filing systems.
• Assist with special projects and short-term administrative assignments.
• Support general office administrative functions as needed.
• Monitor and help organize office supplies, materials, or basic inventory requests.
• Provide courteous and professional service to employees, students, candidates, and visitors.
• Maintain confidentiality of sensitive information and records.
• Perform other related clerical and administrative duties as assigned based on business need.

Learning Opportunity

This role is designed as a developmental opportunity for an individual seeking hands-on experience in a professional office setting. The person in this position will have the opportunity to build practical skills in:

• Administrative support
• Professional communication
• Organization and time management
• Document handling and records support
• Customer service
• Office operations

While prior office experience may be helpful, this role is intended to provide training and exposure to core administrative functions in a supportive environment.

Minimum Qualifications

• High school diploma or equivalent required.
• Basic computer skills, including email, typing, and word processing.
• Ability to learn new tasks, systems, and procedures.
• Strong attention to detail and ability to stay organized.
• Ability to follow instructions and complete routine tasks accurately.
• Dependable attendance and punctuality.
• Professional communication and interpersonal skills.
• Ability to maintain confidentiality and exercise discretion.
• Positive attitude and willingness to learn and assist where needed.

Preferred Qualifications

• Prior clerical, office, customer service, school, or volunteer experience preferred, but not required.
• Familiarity with Microsoft Office or Google Workspace is helpful.
• Interest in gaining experience in Human Resources, administration, or general office support.

Knowledge, Skills, and Abilities

• Ability to manage routine administrative tasks in an organized and timely manner.
• Ability to adapt to changing priorities and support different administrative needs.
• Ability to interact professionally with employees, students, candidates, and external contacts.
• Ability to work independently on straightforward tasks after instruction.
• Ability to work cooperatively as part of a team.

Work Environment

This position operates primarily in an office environment and regularly uses standard office equipment such as computers, printers, copiers, scanners, and other common office tools.

Physical Requirements

• Ability to sit or stand for extended periods.
• Ability to use hands and fingers to operate standard office equipment.
• Ability to occasionally lift or move office materials and supplies up to 15 pounds.

Additional Position Information

Department assignment, daily priorities, and direct supervision may vary based on business need. The employee will be assigned to the appropriate Department Director or designated supervisor during the assignment period. 

This is a temporary part-time position for up to 90 days. Employment in this role will not exceed 28 hours per week unless otherwise approved in advance. Continued employment beyond the temporary assignment period is not guaranteed. Duties may shift during the assignment based on workflow demands and business needs.