Material Management Specialist

Job Title: Material Management Specialist

Department: Nursing

Time Commitment: Part-time (20 hours per week)

Reports To: Clinical Manager

FLSA Status: Non-Exempt

Primary location: All Community Health & Wellness Partners (CHWP) clinic and Mobile Health Unit (MHU) locations.

Summary

Under the supervision and direction of the Clinical Manager, responsible for procurement, storage, organization, distribution, and monitoring levels of medical supplies at all CHWP locations. By carefully managing inventory levels the Material Management Specialist helps maintain operational efficiency, manage costs, ensure safety, and support overall operations. Serves as an Environment of Care Committee Member.

Primary Accountabilities

Achieve Results

• Meet or exceed all duties and responsibilities noted within this description
• Ensure accuracy, efficiency, and appropriate confidentiality with material management issues.

Operational Excellence

• Understand and ensure all practices and procedures related to material management are consistent with those of a medical facility.

Relationship Management

• Develop and ensure favorable relationships with all patients and employees.
• Develop and ensure ongoing, positive relationships and collaboration members of the CHWP team.

Professionalism & Stewardship

• Ensure all actions, job performance, personal conduct, and communications, represent the organization in a highly professional manner at all times.
• Uphold and ensure compliance and attention to all corporate policies and procedures as well as the overall mission and values of the organization.

Primary Tasks and Duties

• Responsible for procurement of medical supplies needed for operations of CHWP clinic and MHU locations.
• Collaborate with Clinical Manager on the setting and/or adjustment of Periodic Automatic Replacement (PAR) levels for each CHWP location.
• Monitor PAR levels and maintain optimal stock.
• Oversee receipt, storage, and distribution of materials. Maintaining organized and efficient storage areas.
• Prepare and present inventory and material usage reports as needed.
• Continually evaluate the effectiveness of material management procedures and programs and make changes to improve quality, efficiency and effectiveness.
• Optimize material handling procedures to minimize waste and returns.
• Obtain quotes from suppliers as needed.
• Responsible for submitting purchasing orders when required by policy.
• Maintain material management records.
• Serves as a member of the Environment of Care Committee.
• Maintains confidentiality.
• Keep the Clinical Manager adequately informed at all times of any inventory management issues.
• Other duties may be assigned.

Essential Duties and Key Competencies

Essential Duties and Responsibilities include the following:

• Work as a team player within CHWP.
• Demonstrate a high level of skill at building relationships.
• Demonstrate interpersonal savvy and influence skills in obtaining quotes and dealing with vendors, as appropriate.
• Demonstrate a high level of problem-solving skills to serve CHWP.
• Strong attention to detail and accuracy.
• Ability to utilize computers for data entry and information retrieval.
• Excellent verbal and written communication skills.
• Ability to conduct training sessions on material handling and/or inventory management as necessary
• Ability to implement and evaluate operational and maintenance processes.
• Participate in aspects related to safety and quality compliance, improvement and risk management for a community health center.
• Engage in certification projects and continuous survey readiness, i.e. PCMH, HRSA, Joint Commission
• Engage in all corporate compliance requirements of Community Health & Wellness Partners

Qualifications and Requirements

Education

• High School Diploma or GED required

Certificates and Licenses

• Valid Ohio driver's license with clean driving record
• Healthcare certification, such as Medical Assistant, preferred.

Experience

• Experience with medical supply ordering in a Primary Care, Acute Care, or Long-Term Care setting is ideal.
• Working knowledge of Microsoft Office Suite of programs.
• The ability to communicate effectively both in written and verbal form.

Professional

• Strive to serve Community Health & Wellness Partners’ Mission by providing quality, whole-person, patient-centered medical care to anyone and everyone in our community.
• Keep the organization’s Vision in mind to change lives within our community by eliminating barriers and providing a standard of healthcare that improves the well-being of the whole person.
• Support the Values of CHWP (BLESSED):

Be welcoming

Listen with heart

Educate patients

Serve with excellence

Share best practices

Eliminate barriers

Develop relationships

• Demonstrated expertise in relevant practices, protocol, trends, and best practices in areas assigned.
• Experience/Knowledge of accreditation processes and requirements, as well as all federal, state and local regulations and standards associated with the delivery of care in a community health center environment.
• Ability to manage multiple responsibilities and emergency situations successfully
• Proficiency in knowledge of office management, use of computer, software packages, and office machines

Physical/Environmental

• Lifting of 40 – 50 lbs. and pushing of 5-20 lbs.
• Sitting, standing, and walking approximately 80% of the time
• A medium to high level of manual dexterity required
• Bending and reaching approximately 20% of the time
• Involves accessing supply storage areas by stairs; ability to reach high and low storage shelves and cabinets
• May involve occasional extended working hours, overtime not typical.

Supervisory Responsibilities

None.

Work Environment

The work environment characteristics are those for a typical provider office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may require occasional weekend and/or evening hours.

Work hours

Part-time non-exempt hourly position. Generally, a 20-hour work week is required as agreed upon by parties; hours are subject to change. Office hours vary by site, but worked hours are usually between 7:00 am to 5:00 pm, Mon through Fri. Some Saturdays and after business hours work may be required. Assigned meetings and travel are a part of the position.

Wages

Starting wages for Position title will be negotiable based on Community Health & Wellness Partners pay policies and factors such as education and experience, national and state average compensation recommendations based on location and region.

Introductory Period

90-day probationary period

Equal Opportunity Employer

Community Health & Wellness Partners is an Equal Opportunity Employer.