CLERK III, CAT TEAM

POSITION PURPOSE:
Performs as receptionist and provides clerical support in the Corporate Administration Office.


POSITION REQUIREMENTS / QUALIFICATIONS:

Education/Experience:    
High School Graduate
Secretarial Training
Two year’s experience with direct public.
    
Licensure / Certification:    
Maintain current CPR certification from the American Heart Association.
    
Skills / Ability:    
Dictation skills, typing skills, computer skills, interpersonal skills. Must be able to type 35 – 45 WPM. Fluent in English; Spanish, French/Creole desired.


POSITION RESPONSIBILITIES (THIS IS A NON-EXEMPT POSITION)

Acts as receptionist, greets and directs visitors to proper area/individual.

Receives and routes incoming phone calls to Administration and other departments.

Receives, opens, and routes incoming mail on a daily basis.

Distributes outgoing mail on a daily basis.

Makes copies and distributes appropriately.

Scans information and distributes appropriately.

Faxes information as requested. Distributes incoming faxes to proper area/individual.

Ensures documentation is prepped and organized for submission to medical records and entry into Electronic Health Record.

Enter data into the SAMIS system as required by The Children’s Trust.

Type various activity reports, work orders, requisitions, personnel forms and similar documents as requested.

Compose routine correspondence or selects appropriate form letter reply.

Types miscellaneous reports/letters/flyers/and other documents as requested.

Assists with typing, gathering, duplicating and assembling materials to be covered at various meetings.

Prepares agendas, attends meetings, distributes agenda, takes minutes, and transcribes the minutes of the meeting into proper format within five working days of the date the meeting was held.

Enter data into the Service Partnership internal data system on excel.

Assists with filing and records search.

Reports to work on time and ready to work with minimal absenteeism.

Adheres to Confidentiality Policies and Procedures / HIPAA Regulations.

Participates in Performance Improvement Activities.

Performs other duties as assigned.