Human Resources Generalist

ORGANIZATIONAL MISSION

To enhance the quality of life for our citizens now and for future generations by building community endowments, meeting needs through grantmaking, providing leadership, and promoting collaboration on community issues.

PRIMARY PURPOSE OF JOB

The Human Resources Generalist provides day-to-day HR operational support across the employee lifecycle, including onboarding, payroll coordination, benefits administration, and staff training support. This role ensures HR practices are consistent, compliant, and employee-centered while supporting supervisors and staff with timely service and clear communication. All activities will align with the CFO’s mission, vision, and values.

ESSENTIAL FUNCTIONS AND PERFORMANCE AREAS

· Coordinate and build onboarding logistics, including but not limited to pre-hire paperwork, orientation scheduling, and introductory trainings.

· Support recruiting and hiring processes by coordinating job postings, applicant tracking, interview scheduling, candidate communication, and pre-employment logistics; collaborates with Senior Director of Operations and Vice Presidents to understand skills and competencies required for openings.

· Conduct or acquire background checks and employee eligibility verifications.

· Maintain onboarding checklists and ensure required documentation is completed and retained appropriately.

· Support offboarding processes (exit checklists, final pay coordination, benefits termination support, equipment return coordination).

· Attend and participate in employee disciplinary meetings, terminations, and investigations.

· Serve as the first point of contact for routine HR questions related to payroll, benefits, onboarding, standard policy interpretation, etc. Handle employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to appropriate staff.

· Maintain personnel files, HR records, and confidential documentation in accordance with retention requirements.

· Maintain and update HR and payroll systems, ensuring data accuracy to support payroll processing, benefits administration, compliance, and internal reporting.

· Coordinate payroll processes with Finance and the payroll provider, including time entry reminders, PTO tracking coordination, and payroll deadlines.

· Responsible for benefits administration and recordkeeping.

· Support policy administration including but not limited to handbook updates, signed employee acknowledgements, and standard forms.

· Maintain compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.

· Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.

· Coordinate ongoing training as needed for current and new employees, including Diversity and Equity training as well as needed HR training for compliance.

· Coordinate workers’ compensation documentation and data collection, support claim

tracking as assigned, and assist with completion of the annual workers’ compensation audit

process.

· Manage the CFO employee charitable fund program, including quarterly matching gifts.

· Manage the CFO educational assistance program, including quarterly review of expenses and timeline management.

· Support employee engagement and organizational culture initiatives, including coordinating volunteer opportunities, staff recognition, work celebrations, and other activities that strengthen connection across the organization.

· Serve as member of the CFO’s Social Committee

· Perform other duties and responsibilities, as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

· Proficiency with Microsoft Office Suite software; strong working knowledge of Word and Excel and familiarity with PowerPoint.

· Technical capacity to learn and understand database systems.

· Ability to handle sensitive information with discretion and confidentiality.

· Strong organizational skills, attention to detail, and ability to manage deadlines.

· Ability to work independently and on a team, be self-motivated, and meet departmental team goals.

· Strong time management skills.

· Highly accurate and meticulous in recordkeeping.

· Strong grammar and proofreading skills.

· Excellent verbal and written communication skills in a professional tone.

· Comfort coordinating across departments and working with external vendors.

· Proficient with online office technology services, such as shared collaboration and document storage spaces, form builders, schedule-management programs, e-mail managers, e-commerce, password keepers, and willingness to explore, learn and adopt web-based office technology.

· Thorough knowledge of employment related laws and regulations.

· Ability to work occasional early mornings or evenings.

Bachelor's degree in non-profit management, human resources, business or other related field preferred. 1-3 years of human resources experience or related field required; 3 preferred. Prior non-profit experience a plus.

Interested candidates should contact human resources at hr@ollisaa.com.

Pay: $21.00 - $24.00 per hour

Benefits:

• 403(b)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $21 - $24