Database Coordinator

Company Description

The Community Foundation of the Ozarks (CFO) provides place-based philanthropic services for communities in southern Missouri through an extensive network of donors, affiliate foundations and nonprofit partners. The foundation helps to builds stronger communities through resource development and public leadership.

Position Description

Community Foundation of the Ozarks is currently seeking a Database Coordinator. This position supports the Foundation's database management and maintenance in CommunitySuite (CSuite), ensuring timely data entry, consistent standards, data integrity, and reliable reporting for the full organization. The role generates audits and required reports and supports staff with database questions and processes. All activities align with the CFO's mission, vision, and values.

Essential Functions and Performance Areas

• Maintain CSuite data accuracy through routine audits, validation checks, and standardized data entry practices.
• Generate routine ad hoc reports for Development and Philanthropic Services, Community Impact, Finance, Communications and Marketing, Leadership, and other teams as needed.
• Provide significant support for financial reporting by preparing, running, reviewing, and distributing reports related to funds, gifts, grants, scholarships, payments, fund activity, and other financial data as assigned.
• Assist Finance and Operations with month-end, quarter-end, fiscal year-end, audit, and board reporting by ensuring data is accurate, complete, and available in the required format.
• Build, maintain, and refine saved reports, dashboards, filters, exports, and reporting templates to improve consistency and reduce manual work across departments.
• Maintain data integrity across CSuite, SLM, and GLM by performing routine data checks, cleanup projects, duplicate review, field standardization, and coding corrections.
• Support consistent use of required fields, naming conventions, coding structures, statuses, custom fields, and data-entry standards across Foundant systems.
• Support IT and Operations Specialist with documentation of data standards, report definitions, coding rules, common workflows, and system procedures.
• Help troubleshoot integration or syncing issues by researching discrepancies, documenting findings, and escalating unresolved issues to the IT and Operations Specialist or Foundant support as appropriate.
• Serve as a frontline resource for staff questions related to CSuite, SLM, and GLM navigation, data entry, reporting, exports, and standard workflows.
• Develop and maintain quick-reference guides, process notes, and training materials to support consistent database use across the organization.
• Handle confidential donor, fund, financial, applicant, grantee and scholarship information with discretion and in accordance with organizational policies.
• Supports cross-department database improvement projects, including cleanup initiatives, workflow updates, system configuration changes, and reporting enhancements.
• Participate in Foundant-related user groups, trainings, webinars, or support resources as directed to stay current on system capabilities and best practices.
• Assist with onboarding/training new CSuite users; maintain job aids and quick-reference guides.
• Serve as a backup for document management by scanning and uploading gifts, payments, grant records, invoices, and other supporting documentation into the records management system.
• Perform other duties and responsibilities, as assigned.

Interested candidates may email a cover letter describing your interest in the position, a resume and a completed application to hr@ollisaa.com. Questions regarding the position may also be directed to this email address.

Pay: $20.00 - $20.01 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $20 - $20