Operations & Scholarship Coordinator

Join Us in Strengthening Fayette County

Operations & Scholarship Coordinator | Position Description

Position Summary

The Operations & Scholarship Coordinator plays a key role in advancing CFFC’s mission by focusing on initiatives in these core areas:

• Managing daily office operations and supporting staff with general clerical and administrative tasks.
• Coordinating the full scholarship cycle, including promoting opportunities, collecting applications and working with the review committees in awarding annual scholarships.

Key Responsibilities

Operations Responsibilities

• First point of contact for visitors; manages calls, office email, and general inquiries.
• Performs administrative and clerical functions, including filing, data entry, mail distribution, records management, and correspondence.
• Maintains office supplies, inventory, and facility maintenance schedules.
• Schedules and coordinates meetings, appointments, and Foundation events; prepares agendas, minutes, reports, and presentations.
• Provides administrative and logistical support for office technology, meetings, and events.
• Assists in creating and managing digital content, including graphics, videos, presentations, website updates, e-newsletters, and social media posts.
• Monitors and responds to social media comments, messages, and inquiries in a timely and professional manner.
• Maintains donor records and activities in CFFC's database, ensuring data accuracy and eliminating duplicate records.
• Builds relationships with supporters and represents the Foundation at networking events and conferences.
• Supports organizational initiatives through special projects and other duties as assigned.

Scholarship Responsibilities

• Serves as primary liaison among students, schools, fund advisors, evaluators, and scholarship committee members.
• Manages the online scholarship application system and maintains accurate scholarship records.
• Reviews applications, verifies eligibility, and ensures compliance with scholarship guidelines and regulations.
• Coordinates scholarship committee activities, including scheduling meetings and preparing review materials.
• Plans and executes scholarship outreach activities, recognition events, and award ceremonies.
• Oversees timely and accurate scholarship award processing and distributions.
• Prepares and distributes student acknowledgment and award correspondence.
• Conducts annual evaluations and recommends improvements to scholarship program administration.

Qualifications and Experience

Required:

· Bachelor’s degree in public administration, business administration, communications or a relevant degree.

· An understanding of operations strategies and techniques.

· Detail-oriented, excellent written and verbal skills; comfortable with public speaking and networking.

· Knowledge of computer systems and programs.

Reporting Structure

·The Operations & Scholarship Coordinator reports directly to CFFC’s Chief Executive Officer while supporting other Foundation staff.

Work Schedule and Location

• This is a full-time, in-person position based at CFFC office in Uniontown, PA.
• Occasional travel and evening/weekend availability required for some meetings and events.

Compensation and Benefits

• Salary: Competitive and commensurate with experience. Benefits: Health insurance, retirement contributions, paid time off and professional development opportunities.

How to Apply

Interested candidates should submit the following:

• A cover letter detailing their experience that aligns with the opportunity.
• A current resume detailing relevant qualifications and achievements.
• Three professional references (name, title, relationship and contact information).

Applications will be accepted until the position is filled, reviewed and acknowledged regarding potential next steps on a weekly basis. Submit Applications to: info@cffayettepa.org

CFFC is an equal opportunity employer and welcomes applicants from diverse backgrounds.