What are the responsibilities and job description for the Institutional Giving Senior Associate position at Community Foundation for Greater Atlanta?
Department: Philanthropy
Reports to: Director of Donor Engagement
Direct reports: None
Classification: Regular; Full-time
Organization Overview
The Community Foundation for Greater Atlanta (The Foundation) is one of the nation’s premier philanthropic institutions, managing over $1.6 billion in assets and serving as a trusted partner to more than 1,000 donors and nonprofit organizations. The Foundation works to advance equity and shared prosperity all across metro Atlanta through donor-advised funds, strategic grantmaking, civic leadership, and community investment.
Founded in 1951, The Foundation ranks among the 15 largest community foundations in the U.S. and has deep roots in the region’s civic infrastructure. It plays a pivotal role in addressing systemic barriers in affordable housing, the arts, equity, and economic opportunity while connecting generosity to impact across the community.
Position Summary
The Institutional Giving Senior Associate supports the Community Foundation’s institutional fundraising efforts by managing the operational and analytical components of the institutional grants portfolio. This role is responsible for coordinating proposal development, grant administration, reporting, and stewardship activities to ensure timely, accurate, and compliant submissions.
The Senior Associate partners with Philanthropy, Finance, Legal, and program teams to manage grant systems, tracking tools, and documentation that support institutional funding. The role also provides coordination, documentation, and reporting support for impact investment activities related to institutional funders and donor communications, as prioritized by leadership.
The role also provides defined analytical and reporting support related to impact investment grants or institutional funders, as prioritized by leadership.
Key Responsibilities
Institutional Grant Coordination & Administration
Reports to: Director of Donor Engagement
Direct reports: None
Classification: Regular; Full-time
Organization Overview
The Community Foundation for Greater Atlanta (The Foundation) is one of the nation’s premier philanthropic institutions, managing over $1.6 billion in assets and serving as a trusted partner to more than 1,000 donors and nonprofit organizations. The Foundation works to advance equity and shared prosperity all across metro Atlanta through donor-advised funds, strategic grantmaking, civic leadership, and community investment.
Founded in 1951, The Foundation ranks among the 15 largest community foundations in the U.S. and has deep roots in the region’s civic infrastructure. It plays a pivotal role in addressing systemic barriers in affordable housing, the arts, equity, and economic opportunity while connecting generosity to impact across the community.
Position Summary
The Institutional Giving Senior Associate supports the Community Foundation’s institutional fundraising efforts by managing the operational and analytical components of the institutional grants portfolio. This role is responsible for coordinating proposal development, grant administration, reporting, and stewardship activities to ensure timely, accurate, and compliant submissions.
The Senior Associate partners with Philanthropy, Finance, Legal, and program teams to manage grant systems, tracking tools, and documentation that support institutional funding. The role also provides coordination, documentation, and reporting support for impact investment activities related to institutional funders and donor communications, as prioritized by leadership.
The role also provides defined analytical and reporting support related to impact investment grants or institutional funders, as prioritized by leadership.
Key Responsibilities
Institutional Grant Coordination & Administration
- Manage the institutional grant process from award notification through closeout, ensuring all requirements, timelines, and compliance obligations are met. Support the grant agreement review and execution process in collaboration with Finance and Legal teams.
- Coordinate cross-functionally with internal stakeholders to ensure grant deliverables are on track and documentation is complete.
- Monitor grant lifecycles and proactively communicate upcoming deadlines, reporting windows, and compliance requirements to relevant teams.
- Maintain organized, accurate, and audit-ready grant files including executed agreements, correspondence, and supporting documentation.
- Provide operational and organizational support for grant proposal preparation as needed, including compiling materials, coordinating submissions, and ensuring alignment with funder guidelines.
- Track grant deliverables, reporting schedules, and compliance requirements across the institutional portfolio.
- Compile and prepare interim and final grant reports in partnership with program and finance staff.
- Maintain organized, accurate grant documentation and master files
- Support institutional funder stewardship activities, including acknowledgements and reporting follow-up.
- Maintain institutional donor and prospect records in the CRM, including moves management tracking and reporting
- Develop, maintain, and analyze internal tracking tools for institutional grants, prospects, and reporting calendars
- Partner with Finance to support accurate allocation, tracking, and reconciliation of grant revenue
- Coordinate with internal teams to collect programmatic, financial, and evaluation data required for grant reporting.
- Support institutional fundraising readiness by maintaining prospect lists, calendars, and background materials.
- Support preparation of impact summaries, reports, and narrative updates.
- Coordinate collection of inputs from Finance/Impact/Programs to support timely reporting and stewardship communications.
- Perform related duties as needed to support the Philanthropy team’s institutional fundraising objectives.
Salary : $75,000 - $85,000