Finance and Administration Manager

Salary: $70,000-80,000Community Forklift is a nonprofit that diverts construction materials, appliances, fixtures, tools, and furniture from local landfills and makes these items available for sale at below market prices - conserving resources, creating jobs, making home repairs affordable, and supporting underserved communities in the process. We serve over 70,000 customers each year, including do-it-yourselfers, contractors, repair people, and artists. Community Forklift also conducts workshops and trainings, holds community events, and has a growing volunteer program.The Finance and Administration Manager (FAM) is responsible for managing Community Forklift financial data accurately and according to standard professional practice, in accordance with GAAP, the financial procedures and policy of the organization and federal, state, and county laws. The FAM manages and assists in the administrative tasks and processes across departments, specifically insurance maintenance, IT systems, facilities and other organizational controls.The FAM will also provide support to the Executive Director and Board of Directors and play a central role in budgeting, data analysis and long-term planning. The FAM will uphold the ethos of Community Forklift as well as maintain the highest standards of integrity, ethics, and accountability.Essential FunctionsFinancial functionsKnowledge of QuickBooks Online and other financial applications required to oversee bookkeeping records and manage digital and paper document retention completed by staff in finance departmentMaintain a series of financial controls for cash handling in a retail environment, reconciling of petty cash and asset accounts, and ensuring the safe handling of all Community Forklift cash assetsAccurately record income from a variety of sources (grants, donations, online sales, and the store), and provide oversight for the sales team, ensuring refunds, voids, and other unusual transactions are in accordance with Community Forklift policiesAccurately classify all transactions to reflect specialized grants and program activitySupervise accounts payable, accounts receivable, credit card and petty cash receipts transactions, including timely payment of bills and maintaining positive relations with account representativesManage cash flow through seasonal fluctuationsFile monthly sales tax and other business tax filings as requiredEnsure monthly and quarterly reconciliations of bank accounts, cash accounts, credit card accounts, and any other financial accounts are completed in timely mannerPrepare monthly and quarterly financial statements and reports for the Board Treasurer, Executive Director and other staffManage process for annual insurance audits for Liability and Workers CompensationManage year-end close and preparation for the annual IRS filing of the 990 and audits with accountant consultantsMaintain insurance renewals, COIs, and policy maintenance as needed by the organizationLead the organizational budget process with Executive Director and Board of Directors with input from staff membersPartner with Human Resources department on benefits cost analysis and annual compensation reviewProcess PayrollOther financial duties as assignedLeadershipDevelop and implement organizations financial strategy with the Executive Director and Board, ensuring alignment with goals, growth plans and risk toleranceRespect and safeguard private information about staff and organizational financial informationEnsure a problem solving approach to challenges and difficult situationsIdentify financial trends and opportunities and proactively recommend actions to Executive Director and Senior Leadership teamSupport planning for major capital investments and future financial considerationsDevelop and maintain short and long-term financial projections, including cash flow forecasting and reserve planningMinimum RequirementsExcellent finance and administration skillsKnowledge of Microsoft office and Google application with advanced Excel skills a plusExperience using an HRIS; BambooHR preferredQuickbooks Online and related tools2 years payroll experience preferredAbility to write professional business correspondence and create presentationsAttention to detail and organizational skillsAbility to communicate clear project status updates in a timely mannerAbility to manage multiple responsibilities and maintain focus in a constantly changing environmentSelf-starting, entrepreneurial and creative in developing ideas and opportunitiesPositive attitude and team-oriented focus to promote a healthy and vibrant work environmentEnthusiasm for recycling, reuse, sustainability, environmental advocacy and green businessExpressed commitment to the Community Forklift missionEducation and Experience/QualificationsAssociate Degree required5 years prior experience in nonprofit accounting, finance, or financial management; experience in organizations with retail or earned-revenue components a plus1-2 years experience managing staff7 years work experience in finance role can be substituted in lieu of educationBenefitsRetirement Plan : 401KGenerous Leave PlanMedical benefits:Health insuranceVision Coverage (paid in full by CF for eligible employees)Dental (50% of individual plan paid by CF for eligible employees)Short Term Disability (paid in full by CF for eligible employees)Other benefits:Store discount (50% discount for all regular employees)Work shoe allowance (up to $150 annually for eligible employees)

Salary : $65,000 - $70,000