Facilities Manager

Who we are:

We’re a community-owned natural foods grocery store passionate about high-quality food, sustainability, and the cooperative business model. Our mission is rooted in serving our community while creating a workplace that is inclusive, engaging, and supportive. We strive to set a high standard for employment practices by fostering a culture of respect, integrity, and growth. We’re looking for positive, self-motivated people who take pride in delivering excellent customer service, value the quality of their work, show up reliably for their team, and enjoy working together to make a meaningful impact every day.

Reports to: CEO

Status: Full-time, non-exempt

Pay Range: $75,000 - $91,500

Schedule: Hours and days vary, morning, evening, and weekend availability is required

POSITION SUMMARY:

The Facilities & Equipment Manager is responsible for the maintenance, functionality, and long-term stewardship of the Co-op’s physical assets, including multiple properties, buildings, grounds, and major equipment systems. This role ensures facilities operate safely, efficiently, and in compliance with regulatory requirements while minimizing downtime and supporting business continuity. The Facilities Manager oversees preventative maintenance programs, coordinates equipment repairs and upgrades, manages contractor and vendor relationships, and contributes to capital planning and facility improvements.

This position also serves as a collaborative partner to managers and the leadership team, providing expertise and coordination to support daily operations and long-term priorities. Success in this role requires strong cross-functional communication, the ability to balance competing needs across locations, and a proactive, solutions-oriented approach to maintaining and improving systems.

PRIMARY RESPONSIBILITIES:

Facilities & Asset Oversight

• Oversee the condition, functionality, and upkeep of all Co-op properties, including buildings, grounds, and major equipment systems.
• Monitor system performance and identify maintenance, repair, and replacement needs.
• Ensure facilities consistently support safe, efficient store operations.

Maintenance & Equipment Management

• Develop, implement, and maintain preventative maintenance programs across all locations.
• Coordinate and perform maintenance and repairs for building systems, equipment, and infrastructure.
• Oversee equipment movement, installation, and lifecycle management.
• Ensure critical systems operate reliably, including HVAC, refrigeration, electrical, plumbing, and mechanical systems.

Vendor & Project Management

• Select, coordinate, and manage external contractors and service providers.
• Oversee construction, installation, repair, and upgrade projects.
• Monitor project scope, timelines, quality, and cost to ensure successful execution.

Planning & Budgeting

• Partner with Store Managers and leadership to identify facility needs and operational priorities.
• Contribute to capital planning, forecasting, and long-term facility improvement strategies.
• Develop and manage department budgets, including bids, estimates, and cost tracking.

Compliance, Records & Systems Management

• Maintain accurate records for equipment, maintenance schedules, and facility systems.
• Develop and update procedures, preventative maintenance schedules, and task lists.
• Maintain equipment manuals and required documentation for regulatory compliance.
• Ensure timely completion of state and regulatory reporting, including RAMP and Clean Buildings standards.
• Manage equipment tracking systems and respond to and maintain internal work order or ticketing systems.

Collaboration & Operational Support

• Coordinate with managers to prioritize work and minimize operational disruption
• Communicate clearly about maintenance activities, timelines, and impacts
• Provide guidance and problem-solving support on facilities and equipment issues

Required Skills & Qualifications

• Valid Washington State Driver’s License with a clean driving record
• Working knowledge of building systems, including electrical, plumbing, HVAC, and mechanical systems
• Experience coordinating maintenance work, vendors, or facility-related projects
• Comfort using basic computer systems, including:
• Email and scheduling tools
• Online forms and reporting systems
• Ability to learn and adapt to new systems and regulatory requirements, including state reporting platforms

Preferred

• Familiarity with regulatory and compliance programs such as:
• Refrigerant Management Program (RAMP)
• Washington Clean Buildings standards
• Experience completing or supporting compliance reporting

Core Capabilities

• Strong organization skills and ability to manage multiple priorities across locations
• Effective problem-solving and troubleshooting skills
• Ability to work independently while coordinating with multiple teams
• Clear and professional communication with staff, managers, vendors, and contractors
• Ability to remain calm, objective, and solution-focused under pressure
• Consistent and reliable attendance

PHYSICAL REQUIREMENTS:

• Perform hands-on maintenance work in a variety of environments, both indoors and outdoors
• Work in varying temperatures, including coolers, freezers, mechanical spaces, and outdoor conditions
• Safely climb ladders, access roofs, and work at heights
• Remain active throughout the workday, including standing, walking, bending, kneeling, and repetitive motion
• Lift, carry, push, and pull materials and equipment, typically 10–40 lbs and occasionally more
• Safely operate tools and maintenance equipment
• Work in environments with moderate to loud noise, including machinery and active store settings

BENEFITS AT THE CO-OP

• Up to 25% staff discount & access to wholesale orders
• Great medical/dental/vision and supplemental insurance options
• 401(k) w/match
• Paid Time Off
• Pay on Demand
• Access to employee assistance program

Important Disclaimer: Employees are expected to act in the best interest of the Co-op, even if doing so requires actions or responsibilities not listed in the above job description. The above statements are intended to describe the general nature and level of work being performed by those assigned to this job. They are not intended to be an exhaustive list of all duties and responsibilities required of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned which are not considered essential and may not be