What are the responsibilities and job description for the Administrative Assistant – Adult Groups position at Community Bible Church San Antonio?
Job Summary
The Adult Groups Administrative Assistant is responsible for supporting one of the most critical and central ministries of CBC. One of CBC's core values is to "Build Kingdom Family", and this person will help carry-out the daily administrative responsibilities to support our community group leaders, groups, and campus events effectively. Administrative and clerical tasks will require a high level of professionalism and compassion to support the various ministry events and CBC members. Must be detail-oriented, well-organized, and exemplify a strong work ethic.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is a regular full-time position (36-40 hrs) Sunday-Thursday. Occasional night and weekend work will be required as job duties demand.
Physical Requirements
While performing the duties of this job, the employee may be regularly required to do the following:
Duties are performed in a variety of settings to include, outside, office and technical settings where the work and general environment may be fast-paced and hectic at times. Therefore, it is essential that the employee can effectively handle the normal anxieties associated with the job and manage multiple projects in service-oriented environment. Environmental noise levels are minimal.
Other Duties
The Adult Groups Administrative Assistant is responsible for supporting one of the most critical and central ministries of CBC. One of CBC's core values is to "Build Kingdom Family", and this person will help carry-out the daily administrative responsibilities to support our community group leaders, groups, and campus events effectively. Administrative and clerical tasks will require a high level of professionalism and compassion to support the various ministry events and CBC members. Must be detail-oriented, well-organized, and exemplify a strong work ethic.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Oversee daily administrative requirements of Adult Groups including email correspondence, phone calls, and general inquiries
- Manage event registrations and reports through database system (Rock)
- Maintain the accuracy of leader and group data in our systems (Rock, Smartsheets)
- Complete and submit all necessary forms for the department, including room reservations (ESpace), marketing requests, attendance records, credit card reconciliation, print shop orders, and other similar tasks
- Manage volunteer schedule for ministry events
- Schedule and coordinate staff and volunteer meetings
- Carry-out administrative duties such as capturing meeting notes, copying, preparing event materials, etc
- Able to work Sunday mornings and occasional midweek evenings and weekends
- Plan and assist in various leader and group training events throughout the year (Leader Track 101 & 201 and various training events)
- Other duties as assigned
- Possess strong communication skills in the English language (verbal and written)
- Ability to maintain professional relationships with other ministries
- Highly organized, able to maintain accurate and detailed records of leaders and groups
- Ability to respond to emergent or stressful situations in a calm and professional manner
- Warm, personable, and energetic demeanor with professional and pleasant phone manner
- Ability to prioritize work, meet deadlines, work independently, multitask, and produce results in a high-stress environment
- Proficiency in Google Suite (Gmail, Sheets, Docs, Slides) or Microsoft Office (Outlook, Word, Excel, Power Point)
- Adaptable to learning new and customized software programs
- Comply with standard departmental procedures
- Highest level of personal integrity with an uncompromised commitment to the maintenance of the confidentiality and privacy of all personal and church matters, data, and information
- Must be forward-thinking and anticipate the needs of others
This is a regular full-time position (36-40 hrs) Sunday-Thursday. Occasional night and weekend work will be required as job duties demand.
Physical Requirements
While performing the duties of this job, the employee may be regularly required to do the following:
- Must have good or corrected vision as well as effective peripheral vision, depth perception, and ability to adjust focus
- Must have good manual dexterity and be able to use repetitive motion of the hands and arms
- Must be able to remain in a stationary position for extended periods of time
- Must be able to move about inside the office and file rooms to perform a variety of tasks
- Must be able to frequently and effectively communicate in both written and verbal form
- Must be able to occasionally lift 25 pounds and/or push/pull objects up to 50 pounds
- Occasional events/activities outdoors in the heat, occasional events/activities requiring prolonged standing
- Occasional reaching, stooping, kneeling, and crouching
- Ability to work collaboratively and communicate effectively with team members at all levels of the organization
- High school education, GED, or equivalent experience required. Bachelor’s degree is highly preferred
- Minimum 2 years of experience working or volunteering in an administrative role, preferably in a large work environment, but not required
Duties are performed in a variety of settings to include, outside, office and technical settings where the work and general environment may be fast-paced and hectic at times. Therefore, it is essential that the employee can effectively handle the normal anxieties associated with the job and manage multiple projects in service-oriented environment. Environmental noise levels are minimal.
Other Duties
- Must exemplify The CBC Way of Honor, Hospitality, Hustle, High Capacity, and Humility
- CBC Member, genuine desire to serve God and the Church
- Must live a life beyond reproach 1 Timothy 3
- Maintain daily disciplines of Bible study and prayer