What are the responsibilities and job description for the Quality Assurance Specialist position at Community Action Program of Evansville and Vanderburgh County?
Essential Duties and Responsibilities:
Health & Safety Compliance
· Conduct monthly health and safety audits of classrooms, playgrounds, kitchens, and other facilities to ensure compliance with Head Start Performance Standards, licensing requirements, and agency policies.
· Document findings, recommend corrective actions, and follow up to ensure timely resolution.
CACFP Monitoring
· Conduct CACFP monitoring visits three times per year at each site.
· Review daily meal count sheets for accuracy and compliance with USDA requirements, ensuring timely corrections when needed.
· Provide technical assistance to staff on CACFP rules, documentation, and food service procedures.
File & Documentation Audits
· Audit child files twice a year for accuracy, completeness, and compliance with Head Start requirements.
· Conduct WorkOne income verification file audits to ensure proper eligibility documentation.
Data & Record Management
· Upload and organize meeting notes in ChildPlus in a timely manner.
· Maintain accurate logs, reports, and monitoring records for internal use and external reviews.
Administrative Support
· Coordinate travel arrangements for staff and program needs.
· Meet regularly (and as needed) with the Director of Children’s Services to review and discuss pertinent data, areas of concern, and program strengths.
· Maintain site contracts, ensuring timely renewals and proper documentation. Send In-Kind out for the contracts.
· Track and record In-Kind donations, ensuring accurate valuation and documentation for grant compliance.
Other Responsibilities
· Participate in annual self-assessment, community assessment, and other internal monitoring activities.
· Support readiness for federal and state monitoring reviews.
· Assist in developing and updating policies, procedures, and forms related to compliance monitoring.