Accounting Specialist - Financial Reporting

Job Summary:

The Accounting Specialist – Financial Reporting plays a critical role in supporting the Finance Department by assisting with the month-end close process, preparing financial statements and schedules, performing reconciliations, managing grant reporting, and ensuring the agency remains audit-ready. This position is central to maintaining accurate and transparent financial records, supporting compliance with grant and regulatory requirements, and providing leadership with timely financial insights. The Accounting Specialist collaborates closely with program staff, the Controller, and the Director of Finance to strengthen internal financial processes and uphold the integrity of the organization’s financial operations. Responsibilities include preparing cash requests, Financial Status Reports (FSRs), credit card reconciliations, supporting month-end tasks, assisting with audits, compliance reviews, and reporting requirements. This role requires strong technical accounting skills, exceptional attention to detail, and a collaborative mindset to effectively support the finance team and organizational leadership.

Essential Functions:

Duties & Responsibilities:

Finance & Reporting

• Code or review invoices and check register for proper coding and process them for payment

• Assist with the monthly close process, including journal entries, allocations, and preparation of monthly financial statements.

• Complete monthly credit card reconciliations and ensure compliance with organizational policies.

• Reconcile all balance sheet and general ledger accounts; prepare and post necessary adjustments.

• Support the Controller with month-end close activities to ensure accurate and timely financial reporting, including the preparation and submission of Financial Status Reports (FSRs) and cash requests to state and federal government

• Prepare monthly cash requests and Financial Status Reports (FSRs) for Controller and Director of Finance review and submission to funding sources.

• Provide direct support to the Director of Finance on fiscal audits, single audit, monitoring visits, and regulatory reporting requirements.

• Prepare monthly and quarterly status reports required for grant reporting and compliance.

• Assist with the monthly close process for property management and perform all accounting entries related to building and property operations

• Maintain departmental financial systems; ensure accurate posting of transactions and data integrity.

• Work with the Director of Finance to review and update fiscal policies and procedures as needed.

• Prepare, analyze, and interpret financial reports for leadership, program managers, and external stakeholders.

• Assist in preparing requests for proposals (RFPs) and invitations to bid; evaluate responses and provide recommendations.

• Ensure the agency and its programs remain “audit-ready” through ongoing documentation, reconciliations, and compliance practices.

• Manage financial contract work and other assignments as directed by Director of Finance

• Perform additional accounting or administrative duties as assigned.

Qualifications:

Education & Experience

• Associate’s degree in Accounting, Finance, or related field required; Bachelor’s degree preferred.

• 3–5 years of professional accounting experience required.

• 1–5 years Nonprofit fund accounting experience strongly preferred.

• Property management accounting experience preferred.

• Knowledge of allocations, reconciliations, accounts payable, accounts receivable, and grant compliance.

• Proficiency with Microsoft Excel; experience with accounting systems or ERPs required (Sage Intacct or similar preferred).

Abilities & Skills: In order to be successful in this position, the person will at minimum need to possess the following abilities and skills:

• Strong technical accounting, reconciliation, and financial reporting skills.

• Excellent organizational and time management abilities; able to meet tight deadlines.

• Critical thinking and problem-solving skills with attention to detail and accuracy.

• Ability to work independently while contributing effectively to a team.

• Strong written and verbal communication skills; able to explain financial information clearly.

• Adaptability to change and ability to thrive in a fast-paced environment.

• Commitment to accuracy, integrity, and accountability.

• To ensure compliance with program requirements, and safety of staff and clients, the ability to communicate effectively in English, both verbally and in writing is required.

  
  

Other Requirements

• Must pass required background checks.

• Must have reliable transportation.

General Expectations:

• Maintains and promotes the highest level of understanding of the Agency's Mission, Vision, and Goals.

• Maintains confidentiality; protects the Agency by keeping information concerning employees, those we serve, and the Agency itself confidential.

• Follows all safety policies and procedures with a "safety first" approach to all job duties.

• Exhibits a positive, professional, and collaborative attitude with others inside and outside the Agency.

• Exhibits teamwork through effective internal communication and working relationships.

• Is punctual for scheduled work and uses time appropriately.

• Performs required amount of work in a timely fashion with a minimum of errors.

• Participates in training, conferences, and meetings as necessary.

• Possesses and exhibits the highest standards of professionalism and personal integrity.

• Represents the Agency in the community as appropriate to the role.

Physical Requirements: The physical requirements described here are representative of those that must be met by the Incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands or arms and talk or hear, and sit. The employee is frequently required to stand and walk. The employee will occasionally lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Environmental Requirements: The work environment characteristics described here are representative of those the incumbent encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is mostly performed in an office setting. The noise level is quiet to moderate. Occasional local and long‐ distance travel may be required, sometimes in inclement weather.

** All requirements and skills are considered to be essential, unless otherwise indicated. **

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Benefits:

Department: Finance

Anticipated Salary Range (CORRECTION): $59,176.00 - $74,432.80 Annually

(Previously posted range: $55,827.20 - $70,200.00 Annually)

Full Salary Range (CORRECTION): $59,176.00 - $89,689.60 Annually

(Previously posted range: $55,827.20 - $84,572.80 Annually)

Locations: University Suite 350 - 450 Syndicate St. N. Saint Paul, MN 55104

Schedule: M-F, 40 Hours/Week, Full Year, Exempt

8:00am-4:30pm

Hybrid Capability: This position has 0% -20% hybrid capability with supervisor approval.

Posting Dates : 10/20/2025 - 11/18/2025

Benefits: Community Action offers excellent benefits including generous 23 days paid time off (PTO) for new employees, 14 paid holidays plus two personal days, health, dental, vision & life insurance, health savings accounts (HSA), flexible saving accounts (FSA), retirement, employee discount programs and so much more!

Background Checks: Community Action conducts criminal background checks at the time of hire. Not all backgrounds are a barrier to employment.

Community Action Partnership of Ramsey and Washington Counties is an Equal Opportunity (EEO) Employer. We recruit, select, hire, place, transfer, promote, demote, layoff, discipline, terminate, recall, compensate, and train without regard to race, religion, creed, color, national origin, age, gender, gender identity, sex, sexual orientation, familial status, disability, veteran status, status with regard to public assistance, membership or activity in a local human rights commission, or any other basis protected by applicable laws, directives, and regulations of federal, state, and local governing bodies or agencies. We will provide reasonable accommodation to applicants and employees with disabilities whenever possible.

• Correction Notice: The previously posted pay grade and salary range for this position were incorrect due to an administrative error. We apologize for any confusion and appreciate your understanding as we strive to provide fair and transparent information.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.