Assistant WIC Director

ESSENTIAL RESPONSIBILITIES:

• Assists Director with administrative functions of the WIC Program by keeping informed of program operations and demonstrating a thorough knowledge of the program.
• Supervises the WIC Program in the absence of the Program Director.
• Supervises the daily operations of the WIC clinics.
• Assists Director by maintaining functional file system for records, correspondence, State Agency memos and reports in accordance with State Agency policy; distributes information and communicates updates/changes to staff as required.
• Prepares and processes periodic statistical and operating reports generated by the WIC MIS as required by higher authorities.
• Responsible for inventory and ordering of all supplies and equipment.
• Responsible for troubleshooting, updating and installing computer updates as required by WIC State and Local Agency.
• Enters and processes reports, letters, communications, spreadsheets and forms.
• Orients new staff with regard to WIC office procedures.
• Responsible for reviewing monthly counts, enrollment caseload as well as other WIC State Agency and Local Agency reports.
• Refers clients to other health related and social agencies.
• Maintains all medical equipment in working order.
• Responsible for scheduling of clinics and staff.
• Responsible as Exposure Control Officer in overall management and support of our Bloodborne Pathogens Compliance Programs, revising and updating as necessary to conform with OSHA standards.
• Responsible for initial and annual training of employees on infectious control and scheduling of Hepatitis B vaccinations.
• Monitors WIC clinic sites to assure compliance with State Agency policy and procedure.
• Assists Director and/or Outreach Coordinator in coordinating outreach events and fundraisers.
• Performs other reasonable-related duties as assigned by WIC Director as required.

ADDITIONAL RESPONSIBILITIES:

• Attends meetings as required.
• Participates in required job-related training.
• Performs overnight travel as required.
• Safely drives all WIC vehicles.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Demonstrated management skills, and the ability to plan, and appropriately prioritize
• responsibilities.
• Demonstrated interpersonal skills, including the ability to coordinate projects.
• Demonstrated judgment and discretion in working with sensitive information and
• confidential matters
• Strong working knowledge of MS Word, PowerPoint, Outlook and Excel.
• Ability to prioritize workload and complete duties in a timely manner
• Ability to multi-task and respond to multiple requests in a positive manner
• Ability to communicate clearly and concisely, both orally and in writing
• Ability to establish and maintain working relationships with department staff and the general public
• Ability to use sound judgment in making independent decisions.
• Ability to comprehend both oral and written instructions to carry out complex tasks
• Ability to write complex reports and correspondence.

MINIMUM REQUIREMENTS OF EDUCATION, TRAINING, AND EXPERIENCE:

• Associates Degree in Business Management or related field. (Required)
• Minimum one year supervisory/management experience and/or five years’ experience
• with a WIC program (Required)
• Current PA Drivers License (Required).
• Free of Child Abuse/Neglect history as verified by proper authorities. (Required)
• Must obtain FBI Fingerprinting, PA State Police Background Check, Child Abuse and NSOR Clearances prior to starting employment. (Required)