What are the responsibilities and job description for the Site Supervisor - Monroe Co position at Community Action Agency of South Alabama?
Community Action Agency of South Alabama is seeking a Site Supervisor for their Monroe Co location.
Site Supervisor
Reports to: Child Development Director FLSA Status: Non-Exempt
Summary
This is a supervisory position involving responsibility of the total operation of the center and the supervision of the staff. The Site Supervisor is also responsible for assuring that his/her particular center has a functioning Center Committee, as well as, active participation on the Policy Council. Works in conjunction with all Specialists for the Head Start/Early Head Start Program.
Essential Job Functions
Supervises the operation of all center level employees and component activities.
Obtains and approves daily time and attendance for all center employees, and compiles for submission to Central Office.
Serves in the family/community service capacity as needed.
Sees that substitutes are in place, as needed, and orientates new employees, substitutes, and volunteers to the operation of the center.
Reviews all components monitoring reports and takes the necessary steps for corrective action.
Holds conferences with all employees on weaknesses or strengths as the need arises and documents such conferences, and submits personnel problems and other component problems areas in writing.
Ensures that supplies, materials, and equipment required for the normal operation of the center activities are on hand; also approves written requests for center supplies.
Ensures that center in-kind quota is met.
Ensures that volunteer time reports are accurate and complete.
Receives and distributes information, materials, and supplies from Central Office.
Maintains safe operations of all center activities and submits reports to the appropriate program manager as indicated in the center operating procedures.
Ensures Agency reports are accurate and sent in as required.
Holds staff meetings and submits copies of the minutes to the Central Office.
Holds monthly emergency drills (tornado, fire, lock down, bus evacuation, etc.).
Evaluates center employees.
Provides pedestrian safety training to parents, children and staff.
Responsible for maintaining current DHR license.
Maintains and assures implementation of the male involvement/fatherhood program on center level.
Responsible for knowledge of the Head Start Performance Standards and the DHR Minimum Standards.
Maintain confidentiality in accordance with Agency policy and legal requirements.
Respect rights and privacy of other staff.
Attend mandated trainings, meetings, and staff development opportunities.
Works as a team member with all involved and maintains positive work ethic.
Perform routines with honesty, reliability, and punctuality.
Responsible for assuring that the Family/Community Advocates responsibilities are
Completed As Follows
center level.
Ensures that all education forms are completed and utilized effectively and appropriately.
Contributes relevant education component information at management meetings and staff
meetings.
Supports school readiness by ensuring that provision of a high quality, developmentally appropriate classroom environment that fosters positive social-emotional development which lays the critical foundation for lifelong development and learning is provided for all children, including children with disabilities. The Site Supervisor/Education Specialist further supports school readiness by analyzing ongoing child assessment data in order to provide reports to education staff, management, and governing bodies to increase the effectiveness of school readiness experience for the participating children and families.
Case Management
A written comprehensive assessment of the people or familys assets, deficits, and needs is to be completed. The following areas must be addressed when relevant:
Emergency/Crisis
Transportation needs
Money management/life skill education
Education needs
Job Training
Mental Health Service
Assistance to Families of Incarcerated Individuals
Parenting Education
Employment Needs
Housing Needs
Medical Needs
Physical/Social/Emotional Needs
Resource Analysis and Planning
Energy Counseling
Other Areas as Identified
Evaluates through calls and/or interviews the progress of the familys move toward self-sufficiency by accomplishing the goals listed in the assessment or family development plan at intervals of one month or less, or as defined by Agency guidelines.
Qualifications
Bachelors Degree preferably within Early Childhood Education, or a Bachelors Degree in an unrelated field with experience in the child care field, or if no degree at least 10 years of relevant early childhood care experience. Continued education toward certificate and/or degree to begin within one year of employment.
Skills to design, implement, and maintain Microsoft Office products - proficient with Outlook and Excel. Proficiency with use of document features in Word and other Agency programs such as EasyTrack
Site Supervisor
Reports to: Child Development Director FLSA Status: Non-Exempt
Summary
This is a supervisory position involving responsibility of the total operation of the center and the supervision of the staff. The Site Supervisor is also responsible for assuring that his/her particular center has a functioning Center Committee, as well as, active participation on the Policy Council. Works in conjunction with all Specialists for the Head Start/Early Head Start Program.
Essential Job Functions
Supervises the operation of all center level employees and component activities.
Obtains and approves daily time and attendance for all center employees, and compiles for submission to Central Office.
Serves in the family/community service capacity as needed.
Sees that substitutes are in place, as needed, and orientates new employees, substitutes, and volunteers to the operation of the center.
Reviews all components monitoring reports and takes the necessary steps for corrective action.
Holds conferences with all employees on weaknesses or strengths as the need arises and documents such conferences, and submits personnel problems and other component problems areas in writing.
Ensures that supplies, materials, and equipment required for the normal operation of the center activities are on hand; also approves written requests for center supplies.
Ensures that center in-kind quota is met.
Ensures that volunteer time reports are accurate and complete.
Receives and distributes information, materials, and supplies from Central Office.
Maintains safe operations of all center activities and submits reports to the appropriate program manager as indicated in the center operating procedures.
Ensures Agency reports are accurate and sent in as required.
Holds staff meetings and submits copies of the minutes to the Central Office.
Holds monthly emergency drills (tornado, fire, lock down, bus evacuation, etc.).
Evaluates center employees.
Provides pedestrian safety training to parents, children and staff.
Responsible for maintaining current DHR license.
Maintains and assures implementation of the male involvement/fatherhood program on center level.
Responsible for knowledge of the Head Start Performance Standards and the DHR Minimum Standards.
Maintain confidentiality in accordance with Agency policy and legal requirements.
Respect rights and privacy of other staff.
Attend mandated trainings, meetings, and staff development opportunities.
Works as a team member with all involved and maintains positive work ethic.
Perform routines with honesty, reliability, and punctuality.
Responsible for assuring that the Family/Community Advocates responsibilities are
Completed As Follows
- Inputs and maintains data for Head Start and Early Head Start families and children.
- Provides assistance in recruiting eligible families in the Head Start and Early Head Start
- Provides family support services and establishes effective relationships with Head Start
- Contacts families within three days when a child is frequently absent to determine the
- Assists in maintaining all necessary records and files with accuracy.
- Assists in the identification, and use of, community resources within the service areas.
- Initiates the family partnership process through ongoing follow-up and documentation of
- Maintains a program curriculum to include major themes and related activities for the
center level.
- Acts as an advisor for all staff, parents, and volunteers concerning early childhood
- Coordinates com rehensive parent/staff conferences, to include a written report on each
- Assists in comprehensive staffing to develop and assess goals for children and families.
- Observes and records the performance of education staff in the classroom at the center.
- Ensures that each Head Start and Early Head Start family receives the required two home
- Interviews potential education employees, and makes recommendations to the interview
- Works in association with Head Start and Early Head Start service area managers to
Ensures that all education forms are completed and utilized effectively and appropriately.
- Evaluates education staffs daily plans.
- Ensures that goals for individual children are being recorded and tracked.
- Ensures that the required component information is maintained in each childs file.
- Completes a monthly report for the Child Development Director.
- Conducts an initial observation on individual children referred for developmental,
- Maintains a system for tracking outcomes.
- Must be actively involved in the NAEYC accreditation of all centers, if funding is
- Monitors the expenditures of the Center and makes monthly financial projections to the
Contributes relevant education component information at management meetings and staff
meetings.
Supports school readiness by ensuring that provision of a high quality, developmentally appropriate classroom environment that fosters positive social-emotional development which lays the critical foundation for lifelong development and learning is provided for all children, including children with disabilities. The Site Supervisor/Education Specialist further supports school readiness by analyzing ongoing child assessment data in order to provide reports to education staff, management, and governing bodies to increase the effectiveness of school readiness experience for the participating children and families.
Case Management
A written comprehensive assessment of the people or familys assets, deficits, and needs is to be completed. The following areas must be addressed when relevant:
Emergency/Crisis
Transportation needs
Money management/life skill education
Education needs
Job Training
Mental Health Service
Assistance to Families of Incarcerated Individuals
Parenting Education
Employment Needs
Housing Needs
Medical Needs
Physical/Social/Emotional Needs
Resource Analysis and Planning
Energy Counseling
Other Areas as Identified
Evaluates through calls and/or interviews the progress of the familys move toward self-sufficiency by accomplishing the goals listed in the assessment or family development plan at intervals of one month or less, or as defined by Agency guidelines.
Qualifications
Bachelors Degree preferably within Early Childhood Education, or a Bachelors Degree in an unrelated field with experience in the child care field, or if no degree at least 10 years of relevant early childhood care experience. Continued education toward certificate and/or degree to begin within one year of employment.
Skills to design, implement, and maintain Microsoft Office products - proficient with Outlook and Excel. Proficiency with use of document features in Word and other Agency programs such as EasyTrack