Office Manager

Organization:

Located in Great Barrington, MA, Community Access to the Arts (CATA) is an innovative nonprofit that nurtures and celebrates the creativity of people with disabilities. For over 30 years CATA has been a trailblazer in artistic inclusion. CATA boasts a beautiful new building, robust community partnerships, dynamic programs, strong equity initiatives, exceptional financial planning, and loyal donor retention. In CATA's powerful arts programs, children, teens, and adults with disabilities explore new interests and express themselves creatively, developing personally and artistically through dance, theater, singing, drumming, juggling, painting, yoga, creative writing, and more. Their vibrant work is showcased in CATA's public events– performances, readings, and art exhibits, presented in collaboration with premier cultural institutions in the Berkshires including The Clark Art Institute, Shakespeare & Company, and The Mount. CATA has been recognized for its groundbreaking work through the Massachusetts Cultural Council Commonwealth Award, NEPM Arts & Humanities Award, Mass Nonprofit Network Excellence Award, 1Berkshire Trendsetter Award, and the Barr-Klarman Massachusetts Arts Initiative. Learn more at www.cataarts.org.

Job Description

In the Office Manager role, you'll be at the heart of CATA's operations, ensuring the office runs smoothly, efficiently, and with positive momentum. This is an exciting opportunity for someone with exceptional administrative and planning skills, a keen attention to detail, and a passion for organization to support a dynamic arts organization with a strong social mission. Position reports to the Administrative Director and Executive Director. Full-time, in-office position (40 hours/week) with generous salary and benefits.

• Oversee daily office and facility operations, including scheduling, supply management, and vendor relations.
• Provide administrative assistance to leadership and staff, ensuring everyone has what they need to excel and working closely with Administrative Director and Executive Director to reinforce positive office culture that prizes excellence
• Support Executive Director with meeting management and outside communications; draft materials as requested and prepare for meetings of board of directors
• Monitor and report on office expenses, supply inventory, and administrative budgets; process payments and deposits, prepare invoices, maintain financial records, create quarterly reports, and liaise with outside bookkeeper
• Manage reception, answer phone calls, and greet visitors and CATA artists, creating a welcoming and inclusive environment.
• Identify inefficiencies and implement solutions to streamline office workflows and procedures.
• Maintain compliance with safety protocols, HR policies, and operational standards.
• Other duties as assigned, including occasional support at special events

QUALIFICATIONS

• Bachelor's Degree or equivalent experience.
• 5 or more years relevant work experience –preferably, experience as an office manager or in a comparable administrative leadership role, with a track record of success in maintaining efficient operations.
• Ability to manage multiple responsibilities and prioritize tasks effectively in a fast-paced environment.
• Excellent verbal and written communication skills for fostering collaboration, resolving conflicts, and building team morale, with a zeal for accuracy.
• Must be proficient in Microsoft Office, especially Excel and Word, Google Docs, Google Sheets, Zoom, and QuickBooks; Database experience and technological savvy is a plus.
• Experience managing office budgets, overseeing expense reporting, and negotiating vendor contracts to ensure cost-effective operations.
• Effective relationship-builder and proven ability to relate to a diverse range of people, exercise cultural competence and inclusion, and commit to deeper professional development on racial and social justice and disability.
• Ability to solve practical problems, establish priorities, and accomplish tasks in order of importance.
• Ability to receive feedback on your work and use it to drive your performance.
• Must have reliable transportation to Great Barrington, MA and flexibility to cover very occasional events outside the work day. Local travel is required on occasion, to assist with errands and attend CATA events. Mileage reimbursement is available for qualifying trips.

COMPENSATION & BENEFITS

The Office Manager is a full-time, exempt position. Starting salary is commensurate with relevant experience, within the framework of the organization's operating budget, and in the range of $60,000 - $80,000 annually. Additionally, CATA's excellent benefits package includes:

• 100% employer-paid health & dental insurance premiums for employees (retroactively effective to hire date)
• Family health and dental packages
• Retirement savings program of a Safe Harbor 401k plan with 4% employer match
• Generous paid vacation (80 hours in first year increasing to 120 hours after second year) plus separate sick time
• Paid holidays including all federal holidays plus days before and after Thanksgiving; three extra December days, two floating religious holidays, and birthday holiday, plus additional generous office closures throughout the year
• Short- and long-term disability coverage
• Life insurance
• Paid family leave
• Paid professional development opportunities
• CATA is a qualified employer under the PSLF federal student loan forgiveness plan
• Active participation in a mission driven organization with wonderful colleagues, a positive and inclusive work culture, and a strong impact on the community.

How To Apply:

CATA is an equal opportunity employer with a mission rooted in equity and inclusion. We strongly encourage candidates who contribute to the diversity of our organization.

Please send a resume and cover letter explaining why you're interested in this position and how your past experience and accomplishments make you qualified. Non-local candidates must include plans and timeline for relocation to Berkshire County .Cover letters will be read as writing samples. Apply here: https://www.applicantpro.com/openings/cataarts/jobs

All inquiries and materials will be confidential.