Site Coordinator (Program)

Job Description

Position Information

Position Title: Youth P.L.U.S. Site Coordinator

Employment Classification: Part-Time, Hourly

Rate of Pay: $25.00 per hour

Reports To: Youth P.L.U.S. Program Manager

Assigned Location: One designated Youth P.L.U.S. school site

Employment Period: Approved school-year program schedule

Workdays: Monday through Thursday

Assigned School Locations and Work Schedules

Site Coordinators are assigned to one school location. Work hours are determined by the assigned school level.

Important: Each Site Coordinator works only the schedule assigned to their school. Elementary Site Coordinators work a split shift morning and afternoon. Middle and high school Site Coordinators work an afternoon shift only.

Position Summary

The Youth P.L.U.S. Site Coordinator is responsible for managing the daily operations of the 21st Century Community Learning Centers program at an assigned school. The Site Coordinator provides direct supervision and guidance to Project-Based Learning Facilitators, ensures approved academic and enrichment activities are implemented effectively, maintains student safety, monitors attendance, and completes required program documentation.

Project-based learning is the primary instructional approach. Homework assistance and academic reinforcement may also be provided as part of the approved program schedule.

The Site Coordinator serves as the primary on-site supervisor and is accountable to the Youth P.L.U.S. Program Manager for the effective operation of the assigned school site.

Essential Duties and Responsibilities

1. Daily Site Operations

• Manage daily program operations at the assigned school.
• Ensure the program begins and ends according to the established schedule.
• Coordinate student arrival, attendance, transitions, activities, and dismissal.
• Maintain appropriate staffing and student supervision throughout program hours.
• Ensure instructional areas are safe, clean, organized, and prepared for activities.
• Address routine operational concerns and promptly report unresolved issues to the Program Manager.
• Implement established program policies and operating procedures.

2. Supervision of Project-Based Learning Facilitators

• Directly supervise Project-Based Learning Facilitators assigned to the school.
• Communicate daily staff assignments, instructional schedules, and performance expectations.
• Monitor staff attendance, punctuality, professionalism, and completion of assigned duties.
• Review activity plans and observe instructional implementation.
• Provide appropriate direction, coaching, and feedback to facilitators.
• Ensure facilitators implement approved project-based learning activities.
• Coordinate homework assistance and academic reinforcement when included in the schedule.
• Address routine staff concerns and report performance issues to the Program Manager.
• Support staff orientation, training, and professional development.

3. Project-Based Learning and Academic Support

• Coordinate the implementation of approved project-based learning experiences.
• Ensure activities are appropriate for the age and developmental level of participating students.
• Monitor learning activities that encourage critical thinking, creativity, collaboration, communication, and problem-solving.
• Ensure students have opportunities to apply academic skills through meaningful projects and hands-on experiences.
• Coordinate homework assistance and academic reinforcement when assigned.
• Monitor student engagement, participation, and behavior.
• Support approved enrichment activities, including literacy, leadership development, digital storytelling, wellness, and other scheduled program offerings.
• Assist facilitators when necessary to maintain safe and effective program operations.

4. Student Safety and Behavior Management

• Maintain appropriate student supervision and required staff-to-student ratios.
• Implement established safety, emergency response, and behavior management procedures.
• Respond appropriately to student behavioral, emotional, and first aid situations.
• Document and report incidents promptly.
• Maintain a positive, respectful, inclusive, and supportive learning environment.
• Ensure students are released only according to approved dismissal and transportation procedures.

5. Student Dismissal and Site Closing

The Site Coordinator is responsible for ensuring safe student dismissal and completion of daily closing responsibilities according to the assigned school schedule.

Elementary Schools

• Ensure students board their assigned buses
• Designate one staff member to supervise bus loading and verify student departure, while maintaining required student supervision.
• Assign remaining Project-Based Learning Facilitators to clean and organize instructional spaces.
• Verify student dismissal and attendance records.
• Ensure all students are accounted for and routine closing responsibilities are completed.

Middle School

• Coordinate student dismissal at the scheduled program ending time.
• Ensure appropriate student release and transportation procedures are followed.
• Verify attendance and dismissal records.
• Complete closing documentation and site responsibilities.

High School

• Coordinate student dismissal at the scheduled program ending time.
• Ensure appropriate student release and transportation procedures are followed.
• Verify attendance and dismissal records.
• Complete closing documentation and site responsibilities.

6. Attendance, Documentation, and Reporting

• Maintain accurate daily student attendance and participation records.
• Monitor enrollment and identify attendance concerns.
• Maintain staff attendance records, activity schedules, and required instructional documentation.
• Submit accurate and timely reports to the Program Manager.
• Protect confidential student, family, and employee information.
• Assist with program evaluation, monitoring, and 21st CCLC grant reporting requirements.
• Ensure documentation is complete and available for authorized review.

7. School and Family Communication

• Maintain positive working relationships with school administrators, teachers, counselors, custodial personnel, and other school employees.
• Communicate with parents and guardians regarding authorized program matters.
• Support student recruitment, retention, and family engagement activities.
• Coordinate facility and operational needs with appropriate school personnel.
• Represent Youth P.L.U.S. professionally within the assigned school.

8. Supplies and Resource Management

• Monitor instructional supplies, materials, technology, and equipment.
• Ensure program resources are used appropriately and stored securely.
• Identify resource needs and submit requests to the Program Manager.
• Maintain organized and safe instructional spaces.

9. Reporting and Accountability

• Report directly to the Youth P.L.U.S. Program Manager.
• Provide regular updates regarding attendance, staffing, student engagement, program activities, and operational concerns.
• Attend required staff meetings, training, and professional development.
• Implement corrective actions and program improvements as directed.
• Ensure compliance with applicable Communities In Schools of East Chicago, school district, and 21st CCLC requirements.
• Perform other related duties assigned by the Program Manager or Executive Director.

Minimum Qualifications

• Must be at least 21 years of age.
• High school diploma or equivalent required; postsecondary education, Paraeducator Certification, or relevant coursework preferred.
• Experience working with school-aged children or youth in an educational, enrichment, or youth development setting.
• Staff supervision or program coordination experience preferred.
• Strong organizational, communication, leadership, and problem-solving skills.
• Ability to maintain accurate records and meet reporting deadlines.
• Ability to exercise sound judgment and work independently.
• Dependability, punctuality, and professionalism.
• Reliable transportation and dependable telephone and email communication.
• Ability to satisfy applicable background screening, fingerprinting, health screening, and training requirements.

Required Skills and Competencies

• Staff supervision and leadership
• Understanding of project-based learning
• Student engagement and behavior management
• Program coordination and organization
• Effective written and verbal communication
• Accurate recordkeeping and reporting
• Problem-solving and sound judgment
• Professionalism and confidentiality
• Teamwork and relationship building
• Dependability and accountability

Performance Expectations

The Site Coordinator will be evaluated on the ability to:

1. Maintain safe, organized, and effective daily program operations.

2. Provide consistent supervision and direction to Project-Based Learning Facilitators.

3. Ensure approved project-based learning and academic support activities are implemented.

4. Maintain accurate attendance and program documentation.

5. Coordinate safe student dismissal and timely site closing.

6. Communicate regularly and effectively with the Program Manager.

7. Address operational concerns and follow through on assigned responsibilities.

8. Maintain positive working relationships with school personnel, students, and families.

9. Demonstrate professionalism, dependability, and accountability.

Compensation and Work Schedule

The Site Coordinator is a part-time, hourly position.

The employee's assigned school determines the applicable daily schedule and weekly hours, as identified in the schedule table above.

All time worked must be accurately recorded and compensated. Any additional work hours must be authorized according to organizational procedures.

Summer programming, if offered, is subject to a separate assignment and schedule.

Working Conditions

The position requires work in an active elementary, middle, or high school environment.

Duties may involve standing, walking, sitting, bending, carrying instructional materials, and supervising students during indoor and outdoor activities.

Reasonable accommodations may be made for qualified individuals with disabilities.

Equal Employment Opportunity

Communities In Schools of East Chicago is an equal opportunity employer. Employment decisions are made without discrimination based on any characteristic protected by applicable law.

This job description outlines the general nature and responsibilities of the position and may be modified according to organizational and program needs.

Pay: $25.00 per hour

Expected hours: 6.0 – 14.0 per week

Work Location: In person

Benefits:

Salary : $25