What are the responsibilities and job description for the Shop Administrative Assistant position at Communication Data Link?
We are looking for an organized, detail-oriented person to support our VP of Maintenance and help keep our mechanic shop and fleet administration running smoothly. This role handles the records, paperwork, purchasing support, and coordination behind maintaining our company vehicles, trailers, and construction equipment.
What You’ll Do
- Maintain accurate maintenance records, service histories, and repair work orders.
- Track vehicle and equipment information, assignments, registrations, inspections, and renewal deadlines.
- Assist with ordering parts and shop supplies, tracking inventory, and organizing purchase orders and invoices.
- Coordinate service appointments, vendor communication, and vehicle or equipment pickup and drop-off.
- Keep maintenance calendars and task lists current, following up on missing paperwork and outstanding items.
- Provide general administrative support and help prepare reports on maintenance costs and fleet activity.
What We’re Looking For
- Strong organizational skills, attention to detail, and consistent follow-through.
- Someone who takes initiative, keeps track of deadlines, and communicates when something needs attention.
- Comfort with data entry, spreadsheets, and learning maintenance or inventory software.
- The ability to manage changing priorities and work effectively with mechanics, vendors, and company leadership.
Benefits:
- 401(K) matching
- Health, Vision, and Dental
- Flexible spending accounts
- Company Cell phone Reimbursement
- Paid Holidays and paid time off that grows to 120 per year
- Uniforms
Job Type: Full time
Hours: 7:30am-4:00pm
Schedule:
- 8- hour shift
- Day shift
- Monday to Friday
Experience:
- Administrative/Coordination: 1 year (Preferred)
Ability to commute and relocate
- Grimes Iowa, 50111: Reliably commute or planning to relocate before starting work (Required)
Work Location: In person
Salary : $37,177 - $51,131