What are the responsibilities and job description for the Administrative Engagement Specialist position at CommQuest Services, Inc.?
Administrative Engagement Specialist
Real-world impact. Life-changing outcomes.
CommQuest seeks a Full-time Administrative Engagement Specialist to work at our Psychiatric Outpatient office located in Downtown Canton, OH. The Administrative Engagement Specialist serves as the first point of contact for clients. This role is responsible for ensuring a smooth check-in process, managing client registration, collecting payments, and providing timely updates. The position requires strong organizational and communication skills, as well as the ability to collaborate closely with the Finance Enrollment Specialist and other staff to maintain accurate records and ensure a high-quality client experience. With sustainability as a core value of the agency, the Administrative Engagement Specialist plays a vital part in supporting the organization's business sustainability.
In this role, you will:
- Share CommQuest's mission
- Build valuable relationships with clients, visitors, volunteers, and staff
- Be an ambassador for our services and a critical member of the team
- Make a real difference addressing the mental health needs in our community
What is CommQuest?
CommQuest Services is one of the largest non-profit mental health, addiction recovery, and social services organizations in Northeast Ohio, working with clients from more than 34 counties in 12 facilities through more than 20 programs. We help people make positive changes in their lives through in-patient, outpatient and school-based programs, along with supportive services - from basic needs to employment assistance.
Are you interested in CommQuest, but don't see a job you are interested in right now? Send us your story, resume and qualifications to HR@commquest.org.
What you gain:
- Relationships within the organization and in the mental health community
- Visibility into how our community supports those in need
- Opportunities to share your expertise
- Peace of mind knowing you are benefiting the clients we serve and the community at large
What you'll do:
- Greet clients warmly and ensure a welcoming environment while maintaining an organized and efficient check-in process, minimizing wait times.
- Perform eligibility checks on patient insurance coverage prior to visit or at time of visit.
- Collect co-pays, deductibles, and outstanding balances at the time of check-in and post payments to patient account.
- Report any discrepancies to finance enrollment team concerning payments posted
- Inform clients about their financial responsibilities, upcoming appointments, and required documentation.
- Work closely with the Finance Enrollment Specialist to ensure clients are informed about financial assistance and enrollment procedures.
- Accurately input and update client information in the EHR system.
- Adhere to federal, state, and organizational policies regarding client privacy and administrative operations.
- Participate in training and development opportunities to stay informed about procedural updates.
- All other duties as assigned
Schedule:
The work schedule is primarily between Monday through Thursday 7:00 AM - 5:00 PM (subject to change based on provider/department needs).
Minimum Qualifications:
- Minimum of a High School Diploma or GED equivalent is required
- Intermediate computer navigation skills are required for extensive computer usage with MS Office
- Must have the ability to manage a multi-line phone system maintaining a professional and pleasant demeanor in stressful situations
- Previous experience with NextGen and/or other Electronic Health Records database, Charge Verification, Charge Entry, and/or Billing is highly preferred
Full-Time Benefits:
- Generous time off, including Mental Health days
- 10 paid holidays annually
- Retirement plan with company match
- Medical, Dental, and Vision plans
- CEU/Licensure reimbursement and more!
We are an equal opportunity employer. All applicants will be considered for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.