What are the responsibilities and job description for the Administrative Support Associate position at Commonwealth Strategic Solutions, LLC?
Administrative Support Associate
Type: Remote
Salary: 65-85k
Commonwealth is looking for an administrative support associate to assist one of our teams supporting the department of Veterans Affairs, Veterans Health Administration, IE BPA. This position is contingent upon approval of contract modifications currently being pursued.
Responsibilities:
Project-Specific Support Limitation
•Administrative support is strictly limited to activities and tasks related to Task Order 2 projects; support for projects outside this scope is excluded.
Calendar & Schedule Management
•Coordinate and manage calendars, including scheduling meetings, and appointments
•Prioritize and resolve scheduling conflicts proactively
•Attend innovation-based meetings to develop situational awareness of the portfolio of activities
Meeting Coordination
•Prepare agendas, meeting materials, and minutes for internal and external meetings
•Coordinate logistics for team, vendor, and stakeholder meetings, including virtual platforms
•Ensure action items and follow ups are captured and appropriately assigned to an action owner
Document & Records Management
•Organize and maintain files, records, and documentation
•Assist with preparation and distribution of reports and official documents within contract scope
•Assist in the prioritization of deadlines and responsibilities
•Maintain a list of all contacts to include organization, contact info, and notes for interactions
Stakeholder Liaison
•Serve as a point of contact for internal teams and external partners on routine matters
•Facilitate communication between executives and other departments as needed
Project Support
•Provide administrative support for special projects, including tracking deliverables and timelines
•Conduct basic research to facilitate project momentum such as developing a list of personnel to reach out to for program collaboration
Qualifications:
- 2-5 years of industry experience
- Bachelor's Degree in relevant subject
- Experience with project coordination or office management is a plus
- Exposure to consulting environments or client-facing roles is beneficial
Skills:
- Organized
- Problem-solver
- Attention to detail
- Analytical thinker
- Technical savvy