Office Coordinator

Commonwealth Preservation Group (CPG) is a historic preservation consulting firm whose clients, staff, project design, and work product are at the center of all that we do. The Office Coordinator position supports the day-to-day operations of the firm to ensure CPG meets, if not exceeds, expectations around our projects. The Office Coordinator position maintains a public-facing position at, and candidates should be comfortable interacting with clients, vendors, and other community members on a regular basis. This position is designated as a part-time, in-office position.

Prospective candidates should email their resume to admin@commonwealthpreservationgroup.com along with a short introductory note that explains their interest in the position and fit at CPG.

Candidates should possess an easy-going personality with an innate curiosity for learning, and interest in working independently. Core responsibilities of the role are as follows: 

• Managing inventory and office supplies
• Processing accounts receivable invoices and vendor receipts
• Filing and records management, both physical and digital
• Answering and routing phone calls and managing the general office email inbox
• Greeting and directing clients and other office visitors
• Handling confidential client documents
• Operating standard office equipment including printers, copiers, and postage meters
• Event and meeting coordination including room booking, catering, and AV setup
• Monthly staff lunch organization 
• Supporting onboarding of new staff including workspace setup, supplies, and access
• Running regular errands and managing mailing, checking PO box, and shipping needs (FedEx, UPS, etc.)
• Logistical coordination on office maintenance projects and limited urban landscaping maintenance as needed
• Handling confidential client documents

This position reports directly to the Director of External Operations and will support the functionality of the entire office. Candidates should possess a strong foundation in office administration, scheduling and logistics, customer service, and/or management experience and demonstrate professionalism and discretion when handling sensitive information. Critical skills required for this role include: organization and comfort in prioritizing competing tasks, attention to detail, flexibility, ability to meet regular deadlines while functioning independently, strong written and verbal communication skills. Specific technical skills needed for this position are as follows:

Technical Skills

• Basic data entry 
• Proficiency in Google Suite, Microsoft Office Suite, and Adobe PDF editing software is required
• Familiarity with WordPress, Asana, Harvest, and basic book keeping or accounting software like QuickBooks is a bonus

About Commonwealth Preservation Group (CPG)

CPG is a small, woman-owned business with longstanding roots in the Hampton Roads area. CPG provides a wide range of cultural and historical preservation services including oral history interviews, community engagement, and strategic planning. CPG believes historic preservation is at its core a form of storytelling whether through traditional national register nominations and tax credit projects or more nuanced, compelling projects involving the documentation of a community’s stories and institutions. CPG’s office is located in the historic Park Place neighborhood in Norfolk. CPG’s staff enjoy opportunities to get involved in an array of project types and are encouraged to explore regular professional learning experiences. For a glimpse into CPG’s project portfolio, please visit our website: www.commonwealthpreservationgroup.com. 

Benefits: CPG understands that the modern workplace must be welcoming, engaging, and flexible. To that end, CPG offers the following benefits for employment:

• Holiday pay commensurate with hourly schedule arrangements on most holidays including Martin Luther King Day, Memorial Day, Juneteenth, Independence Day, Labor Day, the Thursday and Friday of Thanksgiving week, and roughly a week off around the Christmas/New Year holiday period.
• Immediate eligibility for participation in our 401k program with up to a 5% company match.
• Investment in personal professional development through paid office-wide professional development days as well as specialized training.
• A monthly staff meal determined by group consensus.

Compensation: $20.00 per hour; 24 hours per week