What are the responsibilities and job description for the Admin & Office Specialist III - #CL264 position at Commonwealth of VA Careers?
Title: Admin & Office Specialist III - #CL264
State Role Title: Administrative & Office Specialist III
Hiring Range: $40,000 - $45,000
Pay Band: 3
Agency: Department of General Services
Location: DCLS
Agency Website: www.dgs.virginia.gov
Recruitment Type: General Public - G
Job Duties
The Virginia Department of General Services (DGS) is seeking two professionals to serve as an Administrative Office Specialist III for the Commonwealth’s Division of Consolidated Laboratory Services (DCLS), which is one of the largest and most diverse consolidated state laboratories in the nation. With an annual budget of over 30 million dollars and over 250 state employees, DCLS performs approximately 9 million tests annually. Results from these tests are used confidently by local, state, and federal public health, agriculture, food regulatory, environmental protection, and law enforcement officials serving to protect our citizens, food supply, environment and commerce. DCLS is a member of several public health networks and emergency response groups; the Consolidated Laboratory also directs the Commonwealth’s environmental laboratory accreditation program.
As a member of the Administration Group, the Administrative and Office Specialist III serves as a primary resource for DCLS administrative processes. This position supports DCLS through administrative, fiscal, personnel and procurement processes.
Job duties include, but are not limited to:
• Enter procurement orders for testing labs and support groups utilizing state systems
• Ensure compliance with state & agency regulations
• Research cost effective procurement methods
• Maintain a state-issued credit card in accordance with all state guidelines
• Effectively communicate with various staffing levels
• Process fiscal transactions
• Provide administrative support to division/senior management
• Provide superior customer service to internal and external customers
• Lead other staff on administrative processes
• Exercise discretion, confidentiality, and judgement when accessing administrative files/transactions.
Minimum Qualifications
• Knowledge of procuring goods and services
• Experience performing varied clerical and administrative support tasks
• Demonstrated ability to interpret and apply procurement and administrative guidelines and regulations
• Experience creating spreadsheets, drafting documents and good data entry skills
• Basic to Intermediate proficiency using Microsoft Office, including Outlook, Excel, Word, and SharePoint
• Ability to communicate effectively verbally and in writing
• Demonstrated experience working in a customer service environment
• Ability to obtain Virginia Contracting Associate (VCA) certification within 12 months of hire date
*Applicants for this position will also be considered for AOS III #CL499*
Additional Considerations
• Experience working with Commonwealth of Virginia’s state procurement processes.
• Experience working with Commonwealth of Virginia’s state administrative processes
• Experience working with eVA procurement system
• Experience working with Commonwealth of Virginia’s state fiscal processes
• Experience using a company issued credit card
• Considerable knowledge of Commonwealth’s Agency Procurement and Surplus Property Manual (APSPM)
• Knowledge of laboratory/microbiological/medical/chemical terminology
DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short- and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. DGS is a qualifying employer for the Public Service Loan Forgiveness Program.
Qualified state employees may be eligible for student loan forgiveness through the Federal Public Service Loan Forgiveness Program (PSLF). As a full-time employee with the Virginia Department of General Services, Division of Consolidated Laboratory Services, you may be able to take advantage of this program! Visit the site Public Service Loan Forgiveness Program for more information including eligibility requirements.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
DGS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.
Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire.
The selected candidate must pass a fingerprint-based criminal background check.
Fax, e-mail or mail applications will not be accepted. The online State application must contain all required information and fully respond to the questions to be considered for this job opportunity.
For assistance or computer access, please visit your local Virginia Employment Office or contact our office at jobs@dgs.virginia.gov or call 804-786-3910.
Applications will be accepted until a suitable pool of candidates is received. After 5 business days, this position may be closed at any time.
The Virginia Department of General Services is an equal opportunity employer. Minorities, individuals with disabilities, veterans, and individuals with AmeriCorps, Peace Corps, and other national service experience are encouraged to apply.
Applicants in need of accommodation during the application and/or interview process may contact DGS at 804-786-3910 for assistance.
The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. For assistance or computer access, please visit your local Virginia Employment Office or contact our office jobs@dgs.virginia.gov or 804-786-3910.
DCLS employees are designated as essential personnel. This designation requires DCLS employees to report to the workplace or at an assigned remote location during state authorized closings or delays (i.e., weather-related closures/delays, holidays, etc.), unless otherwise instructed by management.
Contact Information
Name: DGS Human Resources
Phone: 804-786-3910
Email: jobs@dgs.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Salary : $40,000 - $45,000
