What are the responsibilities and job description for the Clerical Assistant 2 - SCI Albion position at Commonwealth of Pennsylvania?
THE POSITION
Discover a rewarding opportunity as a Clerical Assistant 2 with the Department of Corrections at State Correctional Institution (SCI) at Albion . In this role, you become a key part of an organization that keeps important facility functions organized and efficient. Your efforts help create a dependable flow of information that supports staff and operations. Bring your focus and energy to a team that makes a difference every day.
Apply today to join our dedicated team!
DESCRIPTION OF WORK
This position provides essential clerical and communication support that helps the facility operate efficiently. The role involves handling phone calls, processing documents, maintaining records, and supporting various administrative tasks.
As a Clerical Assistant 2, you will perform the following duties:
Work Schedule and Additional Information:
QUALIFICATIONS
Minimum Experience and Training Requirements:
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
Discover a rewarding opportunity as a Clerical Assistant 2 with the Department of Corrections at State Correctional Institution (SCI) at Albion . In this role, you become a key part of an organization that keeps important facility functions organized and efficient. Your efforts help create a dependable flow of information that supports staff and operations. Bring your focus and energy to a team that makes a difference every day.
Apply today to join our dedicated team!
DESCRIPTION OF WORK
This position provides essential clerical and communication support that helps the facility operate efficiently. The role involves handling phone calls, processing documents, maintaining records, and supporting various administrative tasks.
As a Clerical Assistant 2, you will perform the following duties:
- Office Functions: Answer calls, direct inquiries, record messages, and review files to provide basic information
- Document Preparation: Type correspondence, reports, and minutes while reviewing all materials for accuracy
- Record Management: Maintain filing systems, update databases, and organize spreadsheets to support office functions
- Timekeeping Tasks: Enter schedules, audit reports, and complete transactions in the SAP system according to procedures
- Office Coordination: Compile records, manage workflows, monitor supplies, and process various office orders
Work Schedule and Additional Information:
- Full-time employment, 37.5 hours per week.
- Work hours are 7:45am to 3:45pm, Monday-Friday, with a 30-minute lunch.
- Telework: You will not have the option to telework in this position.
- Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
QUALIFICATIONS
Minimum Experience and Training Requirements:
- Six months as a Clerical Assistant 1 ( Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration ) ; or
- Graduation from high school; or
- An equivalent combination of experience and training.
- Successful completion of basic training in Elizabethtown, PA is required.
- You must be able to perform essential job functions.
- You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
- All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
- Pennsylvania law (51 Pa. C.S.
- 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
- 711 (hearing and speech disabilities or other individuals).
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
Salary : $36,108