What are the responsibilities and job description for the County Fiscal Officer 2 (Local Government) Allegheny County Support Administration position at Commonwealth of PA?
THE POSITION
Do you want your fiscal career to support an agency that provides programs and services to help all residents of Allegheny County, whether in an emergency or dealing with a long-term concern? Join our team of passionate and hard working individuals at the Allegheny County Department of Human Services (DHS), Bureau of Financial Management, Budgets and Reports (BFMBR). We are looking an adaptable, independent, self-starter with supervisory skills and knowledge of financial practices and budget management to fill this County Fiscal Officer 2 position. Apply and achieve your goals while making a difference with us!
DESCRIPTION OF WORK
In this role, you will supervise, coordinate, and perform budgetary and fiscal functions; facilitate communication with service providers and other teams within Allegheny County DHS to gather and update fiscal and non-fiscal data; and ensure timely payment to contractors and providers. Responsibilities involve supervising the work of BFMBR staff, contracting new provider set-up and contract modifications, and specific accounting and fiscal functions.
Your supervisory duties will include delegating and participating in work, conducting performance reviews, and other supervisory tasks as assigned. Contracting new provider set-up and contract modification involves reviewing and approving allocation summaries, collaborating with providers and other DHS offices to complete the budgeting process and contracting processes, and performing re-budget and contract modifications for providers throughout the fiscal provider lifecycle, as needed. As accounting and fiscal duties, you will complete proper forms for initial contracts and amendments; assign proper accounting strings to services; update and input correct and relevant invoice, budget, and provider information; and approve provider claims in our master repository program module. This includes reviewing, processing, and tracking invoices; determining and recording journal entries; redistributing cost within our system, as necessary; and assisting in month end, quarterly and year-end accounting closings, as needed.
You will also verify that the contracts, re-budgets, or modifications have been correctly entered into our system by the County Controller’s Office, as well as review, analyze, communicate, and report fiscal and operational data to the DHS Bureau of Contracts and Compliance (BCC) and the DHS/BFMBR. Work relies on maintaining functional and working knowledge of computer based applications and systems through which all work is processed.
Work Schedule and Additional Information:
- Full-time employment
- Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch. Scheduled hours can vary depending on the needs of the regional offices.
- Telework: You may have the opportunity to work from home (telework) part-time, up to two days per week, after six months of employment. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Pittsburgh. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
- Salary: In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
- One year as a County Fiscal Officer 1; or
- Two years of accounting and/or budgetary experience and a business-related bachelor’s degree that includes six college credits in accounting; or
- Four years of accounting and/or budgetary experience and a business-related associate’s degree that includes six college credits in accounting; or
- An equivalent combination of experience and training which includes or is supplemented by six college credits in accounting.
Other Requirements:
- You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
- Hiring preference for this vacancy may be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.
- You must be able to perform essential job functions.
Legal Requirements:
- A conditional offer of employment will require a medical examination and a drug screening.
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This position falls under the provisions of the Child Protective Services Law.
- Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
- Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
- Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
- Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
- Your score is valid for this specific posting only.
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You must provide complete and accurate information or:
- your score may be lower than deserved.
- you may be disqualified.
- You may only apply/test once for this posting.
- Your results will be provided via email.
Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.