What are the responsibilities and job description for the Clerical Assistant 3 position at Commonwealth of PA?
THE POSITION
The Department of Transportation is seeking to hire a Clerical Assistant 3 in Tioga County. In this position, you will serve as the primary timekeeper for the County Office staff, including entering payroll, researching time discrepancies, and resolving payroll-related issues.
If you are detail-oriented and enjoy supporting smooth office operations, this is an excellent opportunity. Apply today!
DESCRIPTION OF WORK
In this position, you will serve as the primary timekeeper for the County Office and act as the main point of contact for all time, attendance, and payroll matters. You will provide guidance and training to employees, supervisors, and managers on timekeeping policies and procedures, ensure the accuracy and completeness of payroll records, and coordinate closely with both county and district offices to resolve issues and maintain compliance with established rules and guidelines.
Key Responsibilities:
- Function as the primary timekeeper for the County Office.
- Serve as the primary contact for field staff regarding time, attendance, and payroll issues.
- Provide guidance to employees, supervisors, managers, and others on timekeeping matters.
- Educate employees on time and payroll guidelines, policies, and procedures.
- Deliver training as needed on payroll coding and completion, call time, overtime, holidays, standby time, higher class pay, leave codes, equipment, materials, and related topics.
- Act as the primary county contact and district liaison for all time and payroll issues.
- Prepare leave balance reports and verify that all employee e-payrolls are saved in a completed status.
- Ensure equipment payrolls are retained with supervisor approval in accordance with record retention requirements.
- Confirm that leave requests are complete, accurate, and properly documented.
- Review payroll outputs to ensure payments align with applicable pay rules, policies, and procedures.
- Notify employees of payroll errors and provide clear instructions on the nature of the issue, steps for resolution, and any impacts.
- Prepare reports on leave usage to support year-end quota adjustments and periodic quota compensation actions.
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
- Full-time employment
- Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch.
- Telework: You will not have the option to telework in this position.
- Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $40,685.00 (before taxes).
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
- One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
- One year of moderately complex clerical experience; or
- An equivalent combination of experience and training.
Additional Requirements:
- You must be able to perform essential job functions.
Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
- All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
Veterans:
- Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
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We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
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Salary : $40,685