What are the responsibilities and job description for the Clerical Assistant 2 SCI Houtzdale position at Commonwealth of PA?
THE POSITION
Clerical Assistant 2 at the Pennsylvania Department of Corrections offers you a chance to support a busy team at SCI Houtzdale. You will help keep daily operations organized and efficient. This role allows you to grow your office skills while supporting an important mission. Join us and make a positive impact each day.
DESCRIPTION OF WORK
This position supports the daily operations of the office by handling routine clerical and administrative tasks that keep the department running smoothly. As a Clerical Assistant 2, you will perform the following duties:
- Phone And Mail Support: Answer calls, direct inquiries, manage messages, and handle incoming and outgoing mail
- Document Preparation: Type documents, review materials for accuracy, and complete timely distribution
- Timekeeping Assistance: Maintain attendance and overtime records and assist other departments as needed
- Scheduling And Coordination: Organize meetings, schedule appointments, and record minutes when required
- Records Management: Maintain filing systems, update databases, and ensure accurate archiving
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
- Full-time employment, 37.5 hours per week.
- Work hours are 8:00 am to 4:00 pm, Monday-Friday, with a 30-minute lunch.
- Telework: You will not have the option to telework in this position.
- Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831.00 (before taxes).
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
- Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
- Graduation from high school; or An equivalent combination of experience and training.
- Successful completion of basic training in Elizabethtown, PA is required.
- Must understand how to efficiently use and navigate a personal computer.
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Must have two (2) years or more of experience with the Microsoft systems (Word/Excel/Outlook, etc.) and other software packages to create and maintain spreadsheets/
calendars/documents/rosters etc. - Must have the ability to work with various office equipment such as: scanner, printer, fax machine, computer, tablet, telephone, personal communication devices etc.
- Must have previous experience working in an office setting as a clerk and/or personal assistant.
- Must have two (2) years or more of experience with electronic communication tools/skills, such as video conferencing, and creating meetings in Microsoft Teams or Zoom.
- Must have experience combining and manipulating documents in Adobe Pro.
- Must have proficient keyboarding skills You must be able to perform essential job functions.
You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
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All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
- Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.htmland click on Veterans.
Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals).
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
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Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.
- Eligibility rules apply.
Benefits:
Health Insurance, Vacation & Paid Time Off, Retirement PlanSalary : $36,831 - $54,162