What are the responsibilities and job description for the Administrative Specialist position at Commonwealth of Kentucky?
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8/1/2026 (11:59 PM ET)
2603752
Administrative Specialist
Pay Grade 12
Salary
$2,976.04 - $4,464.04 Monthly
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Transportation Cabinet | Department of Highways
Location
109 Loraine Street
Pikeville, KY 41501 USA
The agency may authorize the selected applicant to telecommute up to two days per week for Kentucky residents only. The agency may terminate or modify the telecommuting arrangement at any time.
Description
The Kentucky Transportation Cabinet is committed to meeting or exceeding the needs and expectations of our customers. Our focus is on people: our customers, our employees, and our partners. We will continually improve both the delivery of our products and services and the processes that support that delivery to provide a safe, efficient, environmentally sound, and fiscally responsible transportation system that delivers economic opportunity and enhances the quality of life in Kentucky.
By joining our District 12 as a Administrative Specialist in Pike County, you’ll have the opportunity to manage utility payments, process equipment invoices, and place orders for janitorial and office supplies while supporting the District’s bookkeeping and financial operations.
Responsibilities Include But Are Not Limited To The Following
The Kentucky Transportation Cabinet (KYTC) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. KYTC will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that KYTC has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/ .
If you are looking for a rewarding career with a culture of employee involvement, where teamwork is the norm and measurement of performance is essential, the Kentucky Transportation Cabinet is for you! We invite you to apply for the opportunity to allow you to expand your learning potential while providing a steady paycheck and benefits. We look forward to reviewing your application.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Mary Westfall-Holbrook at MaryW.Holbrook@ky.gov or 606-433-7791.
An Equal Opportunity Employer M/F/D
8/1/2026 (11:59 PM ET)
2603752
Administrative Specialist
Pay Grade 12
Salary
$2,976.04 - $4,464.04 Monthly
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Transportation Cabinet | Department of Highways
Location
109 Loraine Street
Pikeville, KY 41501 USA
The agency may authorize the selected applicant to telecommute up to two days per week for Kentucky residents only. The agency may terminate or modify the telecommuting arrangement at any time.
Description
The Kentucky Transportation Cabinet is committed to meeting or exceeding the needs and expectations of our customers. Our focus is on people: our customers, our employees, and our partners. We will continually improve both the delivery of our products and services and the processes that support that delivery to provide a safe, efficient, environmentally sound, and fiscally responsible transportation system that delivers economic opportunity and enhances the quality of life in Kentucky.
By joining our District 12 as a Administrative Specialist in Pike County, you’ll have the opportunity to manage utility payments, process equipment invoices, and place orders for janitorial and office supplies while supporting the District’s bookkeeping and financial operations.
Responsibilities Include But Are Not Limited To The Following
- Manage and process utility payments, ensuring timely and accurate handling of recurring expenses.
- Process equipment invoices and perform accounts payable functions, including data entry and proper account coding.
- Place and track delivery orders for janitorial and office supplies.
- Maintain accurate financial records and supporting documentation, and assist with account reconciliations.
- Ensure compliance with district financial procedures and internal controls.
- Accounts payable and invoice processing.
- Financial recordkeeping and data entry.
- Supply ordering and inventory coordination.
- Working with financial software systems (e.g., EMARS).
- Comprehensive health with optional dental and vision insurance.
- Retirement savings.
- Professional development opportunities and ongoing trainings.
- A collaborative and innovative work environment.
- Employee wellness programs.
- Incumbents working in this job title primarily perform duties in an office setting.
- Applicants must be currently authorized to work in the United States for any employer.
The Kentucky Transportation Cabinet (KYTC) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. KYTC will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that KYTC has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/ .
If you are looking for a rewarding career with a culture of employee involvement, where teamwork is the norm and measurement of performance is essential, the Kentucky Transportation Cabinet is for you! We invite you to apply for the opportunity to allow you to expand your learning potential while providing a steady paycheck and benefits. We look forward to reviewing your application.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Mary Westfall-Holbrook at MaryW.Holbrook@ky.gov or 606-433-7791.
An Equal Opportunity Employer M/F/D
Salary : $2,976 - $4,464