Administrative Specialist

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4/2/2026 (8:00 PM EDT)

26-01459

Administrative Specialist

Pay Grade 12

Salary

$3,174.44 - $4,761.64 Monthly

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

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Hiring Agency

General Government Cabinet | Department of Veterans Affairs

Location

1111 Veterans Way

Bowling Green, KY 42101 USA

Description

The Bowling Green Veterans Center is a skilled nursing facility dedicated to caring for the Commonwealth of Kentucky’s Veterans. Our mission is to serve Kentucky’s Veterans by fostering independence, preserving dignity, and providing compassionate care.

Administrative Specialist – Scheduler

The Administrative Specialist provides professional administrative support for the Nursing Department scheduling function at the Bowling Green Veterans Center. This position is responsible for developing, maintaining, and monitoring staffing schedules; preparing required scheduling and staffing reports; and ensuring scheduling practices align with facility policies and applicable guidelines to support safe, consistent resident care.

Responsibilities May Include, But Are Not Limited To

• Provides professional support in the review, evaluation, development, and implementation of activities related to the Nursing Department scheduling unit.
• Develops work assignments and schedules by interpreting and applying applicable rules, policies, and procedures governing the scheduling program.
• Prepares, maintains, and updates nursing department schedules, including routine scheduling, planned overtime, and mandatory overtime as needed.
• Prepares and submits accurate daily, weekly, and monthly scheduling reports in accordance with facility guidelines and applicable statutory requirements.
• Compiles, tracks, and documents daily staffing levels, coverage patterns, and incidents of unauthorized absences.
• Maintains nursing department time and attendance records to support operational needs and reporting requirements.
• Communicates scheduling updates and staffing needs with nursing leadership and designated supervisors to support appropriate coverage.
• Performs other duties as assigned.
  
  

Preferred Skills and Abilities: Strong organizational and time management skills; attention to detail and accuracy; ability to interpret and apply policies and scheduling rules; professionalism and confidentiality; strong interpersonal and communication skills; adaptability and flexibility in a fast-paced healthcare environment; ability to manage competing deadlines; problem-solving skills; and a compassionate, service-oriented approach in support of Veterans’ care.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Trina Daves at Trina.Daves@ky.gov or 270-535-4951.

An Equal Opportunity Employer M/F/D