What are the responsibilities and job description for the Administrative Specialist position at Commonwealth of Kentucky?
Description
Creating a better, safer Kentucky.
If you want to make a difference in your community, the Department of Corrections may have a career opportunity for you!
The Division of Probation and Parole is hiring for an Administrative Specialist. This position is primarily administrative in nature, reporting to a Probation and Parole Assistant or District Supervisor.
Responsibilities Include, But Are Not Limited To, The Following
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Creating a better, safer Kentucky.
If you want to make a difference in your community, the Department of Corrections may have a career opportunity for you!
The Division of Probation and Parole is hiring for an Administrative Specialist. This position is primarily administrative in nature, reporting to a Probation and Parole Assistant or District Supervisor.
Responsibilities Include, But Are Not Limited To, The Following
- Greet and check in all visitors to the office.
- Answer all incoming phone calls from offenders, offender’s family members, public, law enforcement officials, court officials, attorneys, etc., and direct to the assigned officer.
- Responsible for all administrative support to supervisors and staff, including assigning all investigations and setting up all new cases in the offender management systems.
- Maintain a database of forms for offender and staff use.
- Scan and enter all data into the Kentucky Offender Management System (KOMS), such as court orders, drug screens, court documents, officer documents, releasee reports, re-entry documents, etc.
- Receive, open, and distribute all incoming mail, email, faxes, and jail mail to specific personnel.
- Prepare stamps, labels, and envelopes for office use, as well as going to the post office and/or Fed Ex drop off location to ship drug tests to the lab.
- Monitor supply inventory in each office. Notify District Coordinator supply needs each month.
- Complete all required Department of Corrections employee training.
- Perform other duties as assigned/required.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Salary : $38,093
