What are the responsibilities and job description for the Administrative Specialist III position at Commonwealth of Kentucky?
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3/3/2024 (7:00 PM EST)
24-01222
Administrative Specialist III
Pay Grade
12
Salary
$35,907.12 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK
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Hiring Agency
Justice & Public Safety Cabinet | Department of Corrections
Location
Probation and Parole
1929 KY 321
Prestonsburg, KY 41653 USA
1929 KY 321
Prestonsburg, KY 41653 USA
Description
Are you ready to Brave the Challenge?
If you want to make a difference in your community and be a part of a cohesive team, the Department of Corrections may have a career opportunity for you!
The Division of Probation and Parole is hiring for an Administrative Specialist III. This position is primarily an administrative position with the division. This position will assist with all duties associated with the accreditation process for the division. Employees within this position may report to the District Supervisor and/or Assistant Supervisors.
Responsibilities include, but are not limited to, the following:
If you want to make a difference in your community and be a part of a cohesive team, the Department of Corrections may have a career opportunity for you!
The Division of Probation and Parole is hiring for an Administrative Specialist III. This position is primarily an administrative position with the division. This position will assist with all duties associated with the accreditation process for the division. Employees within this position may report to the District Supervisor and/or Assistant Supervisors.
Responsibilities include, but are not limited to, the following:
- Entry of Data in Kentucky Offender Management System.
- Runs various reports in KOMS and compiles information for the District Outcome Measures report (DOAM).
- Assists District Supervisor with special projects as assigned.
- Receives lab results from drug tests and forwards to appropriate staff.
- Maintains the inactive caseload.
- Assigns parole plans and transfers for investigation and form review.
- Compiles weekly reports.
- Maintains Parole to Hold cases for inactive status.
- Provides backup to Admin Spec II for Administrative caseload.
- Maintains Time and Attendance records.
- Assists the District Supervisor in maintaining work schedules, scheduling and setting up for staff meetings, scheduling and setting up for Morale committee meetings.
- Creates documents needed for office as necessary.
- Kentucky Offender Management data base knowledge and process
- Ability to work independently and with limited supervision
- Strong written and oral communication skills
- Ability to multitask
- Ability to prioritize multiple assignments
- Willing to take on additional task as assigned
- Think critically and analyze data
- Familiar with Excel and Outlook
- Positive and helpful attitude to support the district and division as a whole
- Ability to adapt to the ever-changing needs of the Department and Division
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact John Vanhoose at JohnT.Vanhoose@ky.gov
An Equal Opportunity Employer M/F/D
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