What are the responsibilities and job description for the Purchasing Agent I position at Commonwealth of Kentucky - Justice & Public Safety Cabinet | Department of Juvenile Justice?

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5/18/2026 (8:00 PM EDT)

26-02227

Purchasing Agent I

Pay Grade 14

Salary

$43,210.08 - $64,816.08 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Click here for more details on state employment.

Hiring Agency

Justice & Public Safety Cabinet | Department of Juvenile Justice

Location

1025 Capital Center Drive
3rd Floor
Frankfort, KY 40601 USA

Description

The Kentucky Department of Juvenile Justice is a multi-faceted agency that serves juveniles of the Commonwealth. While striving to hold youth accountable for their actions, the Department creates opportunities for sentenced, committed, probated, or detained youth to develop social and career skills that will equip them for re-entry into their communities as productive and responsible citizens.

The Kentucky Department of Juvenile Justice (DJJ) seeks to serve youth in the least restrictive, appropriate placement possible. We aspire to be a premier team of professionals committed to providing life-changing services resulting in the positive transformation of children, families, and communities.

For more information about the Department of Juvenile Justice please visit: https://djj.ky.gov/

This is a highly responsible position in the Justice and Public Safety Cabinet. The employee is expected to perform all duties to the best of their ability, act in a responsible manner at all times, demonstrate leadership qualities, and treat all staff, youth, and persons with respect. This is a demanding position that requires maturity, reliability, and self-discipline. Career growth and advancement are encouraged through training and mentoring opportunities.

Please be advised that although medical cannabis has been legalized in the Commonwealth of Kentucky, due to other applicable state or federal laws, employees in this position are prohibited from using medical cannabis. If you need additional information about this prohibition, you may contact the agency point of contact for additional information.

Responsibilities include, but are not limited to, the following:

Oversees and provides technical assistance to staff in the procurement of goods and non- professional services. Assists with the establishment of personal service contracts for professional services to include the request for proposal, competitive negotiation, and award processes and/or complex requisitions for technical non-professional services that exceed the assigned Small Purchase Authority for approval by the Finance & Administration Cabinet; Assists with the evaluation and negotiation processes of proposals. Monitors purchases made for conformance with the Model Procurement Code (KRS 45A).
Reviews, audits, and approves the procurement documentation and/or eMars documents for compliance with laws, regulations, and policy. Receives invoices, audits for accuracy, and makes assigned payments. Creates invoices and bills for DJJ provided services. Provides technical assistance to management and staff concerning procurement law, regulation, and policy. Monitors agency purchasing pattern and researches issues.
Coordinate with staff to determine need and determine procurement options for best value.
Establishes Request for Proposals, Request for Quotes, and Contracts in compliance with KRS 45A, regulation, and policy including from development to eMars execution. Scores RFP/RFQ cost proposals. Provides technical assistance to Management and staff.
Completes federal, state, or agency-mandated reports, request for information, projections, policy review and/or special projects or assignments as needed.
Completes audits of Youth Activity Funds and other funding sources as assigned to ensure as allow ability of purchases, required documentations, required approvals, and compliance with laws, regulations, and policy.
Attended meetings and trainings, represents the agency at meetings, and makes presentations as assigned.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Four years of purchasing experience.

Substitute EDUCATION for EXPERIENCE: NONE

Substitute EXPERIENCE for EDUCATION: Additional experience in purchasing, administrative, accounting, procurement or a related field will substitute for the required college on a year-for-year basis. Certification as a Certified Professional Public Buyer (CPPB) from the Universal Public Certification Council will substitute for one year of the required education. Certification as a NIGP Certified Procurement Professional (NIGP-CPP), or Certification as a Certified Public Procurement Officer (CPPO) from the Universal Public Certification Council, or Certification as a Certified Grants Management Specialist (CGMS) from the National Grants Management Association will substitute for two years of the required education.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Jason York at JasonK.York@ky.gov or 502-782-9074.

An Equal Opportunity Employer M/F/D

Salary : $43,210 - $64,816

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