What are the responsibilities and job description for the Administrative Branch Manager position at Commonwealth of Kentucky - Cabinet for Health & Family Services | Office of the Secretary?

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5/14/2026 (8:00 PM EDT)

26-01829

Administrative Branch Manager

Pay Grade 16

Salary

$52,283.52 - $78,425.28 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | INELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

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Hiring Agency

Cabinet for Health & Family Services | Office of the Secretary

Location

1711 Twilight Trail
Frankfort, KY 40601 USA

Description

The agency may authorize the selected candidate to telecommute. The agency may terminate or modify the telecommuting arrangement at any time.

At the Cabinet for Health and Family Services (CHFS), our employees are our greatest asset. The Division of Facilities Management’s Assets Management Branch (AMB) plays a critical role in supporting the Cabinet’s mission by overseeing the management of over $45 million in fixed assets, the Cabinet’s insurance coverage, fleet of 320+ vehicles, Records Management System (RMS), eScrap program, and the Procurement, Payables, and Asset Tracking System (PPATS).

We are seeking an experienced Branch Manager to lead the AMB team, provide strategic direction, and ensure the efficient operation of all asset management functions across the Cabinet. This leadership role serves as the primary liaison between CHFS agencies and key external stakeholders, including the Department for Libraries and Archives, the Finance and Administration Cabinet Office of Fleet Management, and the Office of the Controller.

The AMB Branch Manager will play a pivotal role in ensuring CHFS assets are managed efficiently, accurately, and in compliance with all regulations, while leading a dynamic team in a complex and fast-moving environment.

Come join us!

Key Responsibilities:

Lead, mentor, and supervise AMB staff, fostering a culture of accountability, collaboration, and high performance.
Oversee all asset management operations, including fiscal year inventory closing, annual physical inventories, PPATS management, fleet oversight, and eScrap programs.
Coordinate and prepare the comprehensive annual financial report for the Cabinet, ensuring accuracy and compliance with federal and state standards.
Develop, implement, and maintain policies and procedures to ensure compliance with applicable laws and regulations.
Monitor and manage expenditures for items over $500, ensuring proper tracking of all fixed assets.
Collaborate with agency budget personnel to ensure proper funding codes for purchased, leased, or acquired equipment and property.
Serve as a strategic advisor to CHFS leadership on asset management policies, procedures, and budget implications.
Drive continuous improvement initiatives within AMB to enhance efficiency, data integrity, and service delivery.

Required Skills:

Proven leadership in asset management, finance, or related operations
Strong organizational, project management, and multitasking abilities
Analytical thinker with problem-solving and process improvement skills
Excellent written and verbal communication; collaborative across teams and agencies
Proficient in Microsoft Office; experience with PPATS and EMARS preferred
Valid driver’s license

CHFS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888.897.7781, or https://www.e-verify.gov/.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Five years of professional administrative experience.

Substitute EDUCATION for EXPERIENCE: A master's degree in public or business administration or a related field will substitute for one year of the required experience.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business or research experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting. Minimal travel may be required.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Jamie Whiteside at jamiel.whiteside@ky.gov or 502-564-7722.

An Equal Opportunity Employer M/F/D

Salary : $52,284 - $78,425

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