What are the responsibilities and job description for the Operations Coord position at Commonwealth Health?
Job Summary
Under the direction of the Director/Manager of the Facility, this role is responsible for the accurate maintenance of various files and logs in the Plant Operations department. Performs diversified administrative, data entry, and clerical duties for the department as needed, keeping in strict confidence all information related to patients, physicians, risk, and other departmental files. Responsibilities include recording minutes, record keeping, ordering and monitoring departmental supplies, data entry, and assisting the Facility department as needed.
Essential Functions
Under the direction of the Director/Manager of the Facility, this role is responsible for the accurate maintenance of various files and logs in the Plant Operations department. Performs diversified administrative, data entry, and clerical duties for the department as needed, keeping in strict confidence all information related to patients, physicians, risk, and other departmental files. Responsibilities include recording minutes, record keeping, ordering and monitoring departmental supplies, data entry, and assisting the Facility department as needed.
Essential Functions
- Performs duties with little or no supervision completing assigned tasks within required time frames.
- Demonstrates knowledge of computer system security.
- Maintains Facility records and reports in readily retrievable fashion.
- Responsible for ordering office supplies biweekly or as needed with dept Manager's approval.
- Prints and organizes quality reports for distribution as necessary
- Demonstrates ability to mange information appropriate to the position.
- Assists in the orientation of new staff.
- Effectively communicates with staff, department directors, physicians and customers.
- Actively participates in meetings.
- Reviews returned mail and processes through the CHS policy and procedure.
- Performs other duties as assigned.
- Complies with all policies and standards.
- 1-3 years Relevant experience in a previous administrative/clerical role. required
- Less than 2 years In an acute care facility and demonstrates a clear working knowlege of general hospital operations. preferred
- Must be able to communicate effectively with strong attention to details and problem solving both verbally and written.
- Ability to prioritize work and meet deadlines is required.
- Demonstrated proficiency in computer skills.
- Able to work independently or with little supervision.
- Knowledge of general procedures, accuracy, ensuring established policies and procedures are in compliance.
- Knowledge of federal, state and local laws/policies requirements preferred.
- Bilingual in Spanish and English preferred.